What are the responsibilities and job description for the Accounts Receivable position at Robles Management, LLC d/b/a Mega Wine and Spirits & Crown?
Benefits:
- 401(k) matching
- Company car
- Competitive salary
- Dental insurance
- Free food & snacks
- Free uniforms
- Health insurance
- Paid time off
- Training & development
- Vision insurance
Accounts Receivable Specialist (A/R)
Full-Time | Robles Management LLC
Job Summary
The Accounts Receivable (A/R) Specialist is responsible for managing all incoming payments, reconciling sales from multiple channels, and ensuring accurate and timely collection of funds across all company locations. This role plays a critical part in maintaining cash flow, controlling financial risk, and ensuring that all revenue streams—including in-store sales, third-party delivery platforms, and intercompany transactions—are properly recorded and collected.
Key Responsibilities
1. Revenue & Payment Reconciliation
- Reconcile daily sales from POS (Lightspeed X-Series) with bank deposits
- Monitor and reconcile payments from:
- DoorDash, Uber Eats, Instacart, Grubhub
- Online/website orders
- Identify and resolve discrepancies in payments or missing deposits
2. Accounts Receivable Management
- Track all outstanding receivables and ensure timely collection
- Maintain accurate aging reports (0–30, 30–60, 60 days)
- Follow up on overdue balances with vendors, partners, or platforms
- Ensure A/R >30 days stays below company target thresholds
3. Intercompany Transactions
- Manage and reconcile intercompany invoices between stores and warehouse
- Ensure all transfers are properly billed and collected within 24 hours
- Work closely with Purchasing and Warehouse teams to validate transactions
4. Payment Tracking & Controls
- Verify that all incoming payments have proper supporting documentation
- Ensure all revenue is tied to:
- POS reports
- Approved invoices
- Delivery platform settlements
- Flag and escalate any irregularities or missing funds
5. Reporting & Financial Accuracy
- Prepare weekly A/R reports for management
- Assist in month-end close (target: by Day 5)
- Maintain accurate records in QuickBooks Online
- Support Controller and CFO with cash flow insights
Requirements
- 2 years of experience in Accounts Receivable or Accounting
- Experience with QuickBooks Online
- Strong reconciliation and analytical skills
- High attention to detail and organization
- Ability to manage multiple locations and high transaction volume
- Excel proficiency required
Preferred:
- Experience in retail, liquor industry, or multi-location operations
- Experience reconciling third-party delivery platforms
Work Schedule
- Monday to Friday
- Typical Hours: 8:00 AM – 6:00 PM
Salary : $45,000 - $55,000