Front Desk Receptionist / Coordinator

Share Our Purpose. Be Yourself. Feel Valued.

People are the heart of our business. Robertet fosters an environment of support and collaboration, and this is what makes this company truly special. We live by our core values of Passion, Excellence, Daring, and Caring. Our mission is all about sparking emotions, embracing sustainability, and futuring Naturals.

As a Robertet employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional & well-being, and savings for current & future goals. Employees are encouraged to make a difference in their local communities with a chance to participate in a paid volunteer day, supporting initiatives that drive change.

We are Beautifully Different! We strongly believe having diversity across our company makes us more successful and helps us provide essential services to our customers. We are stronger because we embrace different ideas, viewpoints, experiences, and backgrounds.

About Robertet Group

Robertet S.A. was founded in 1850 in Grasse and is the world leader in natural products. Based in France and mainly family-owned since its creation, Robertet Group is controlled by the Maubert family. Robertet is the only perfume, flavor, and natural ingredient company that is fully integrated throughout the entire creation process, from the source to the final perfume or flavor. Today, Robertet Group is represented in more than 50 countries, has approximately 2,400 employees worldwide, and offers its customers a range of more than 1,700 natural materials and tailor-made products created in one of its 15 global creation centers.

Our Purpose

For Robertet, Nature is a craft deeply rooted in excellence. In the passion for the ingredient. It’s the seed of a family spirit, carefully passed down from one generation to the next. A seed that has grown sustainably to offer tailored customer support.

Summary:Greet guests and/or visitors while providing general office support with a variety of clerical activities and related tasks.

Essential Duties & Responsibilities:

• Answer phone and route calls to the appropriate persons.
• Collect, apply postage, and distribute mail for the entire MTO facility.
• Greet visitors and maintaining building security.
• Purchasing and Maintaining of all office supplies for the Mt. Olive Cafeteria(s)/Pantries.
• Maintain company phone directory, departments, and employee birthdays
• Assist on various office projects.
• Manage and update the Gym sign in book
• End of year file maintenance for various departments.
• Assist departments on various special projects.
• Assist in maintaining safety and security procedures
• Coordinate catering for meetings and events
• Maintain lobby features & décor
• PM Day Porter Responsibilities (Pantry checks & clean up)
• Pantry Inventory, Ordering & Vendor Contact Coordination
• Coordinate Receptionist Calendar & vacation/days off coverage
• Understand and execute all necessary requirements for ISO 9001
• Remain accountable for all defined responsibilities as defined by ISO 9001 process flows

Position Requirements:

Required:

High school diploma or general education degree (GED) or three to six months related experience and/or training.

Computer skills (Microsoft Outlook, Oracle I Procurement)

Preferred:

Computer skills (Microsoft Word, Excel, PowerPoint, etc.)

Position Competencies:

• Possess strong organizational skills.
• Excellent verbal/written/interpersonal communication skills.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Able to work collectively with the administrative team associates.
• Minimum computer skills needed such as word processing software excel spreadsheets, ERP Systems and I Procurement

Robertet believes that all employees should possess certain observable and measurable skills and display behaviors that ultimately contribute to workplace effectiveness and desired career success. These are the core competencies that determine how we do our jobs and how we accomplish our goals.

• Customer Focus: Building strong customer relationships and delivering customer solutions
• Ensures Accountability: Holding self and others accountable to meet commitments.
• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Values Differences: Recognizing the value that different perspectives and cultures bring to the organization.
• Situational Adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations.
• Fosters Improvement & Innovation: Continuously strive to improve your work to deliver better products, services, and processes.

Work Environment:The noise level in the work environment is usually moderate.

Physical Demands:Prolonged sitting with moderate standing and/or lifting of 5-10 lb. boxes. Moderate level of computer work.

Reasonable Accommodations:Reasonable accommodation may be provided to qualified individuals with disabilities in order to perform the Essential Duties & Responsibilities of the position so long as it does not impose significant difficulty or expense on the company.

Robertet does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position-specific. Please, no phone calls or emails.