Customer Service Representative

Share Our Purpose. Be Yourself. Feel Valued. 

People are the heart of our business. Robertet fosters an environment of support and collaboration, and this is what makes this company truly special. We live by our core values of Passion, Excellence, Daring, and Caring. Our mission is all about sparking emotions, embracing sustainability, and futuring Naturals.  

As a Robertet employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional & well-being, and savings for current & future goals. Employees are encouraged to make a difference in their local communities with a chance to participate in a paid volunteer day, supporting initiatives that drive change. 

We are Beautifully Different! We strongly believe having diversity across our company makes us more successful and helps us provide essential services to our customers. We are stronger because we embrace different ideas, viewpoints, experiences, and backgrounds.  

About Robertet Group 

Robertet S.A. was founded in 1850 in Grasse and is the world leader in natural products. Based in France and mainly family-owned since its creation, Robertet Group is controlled by the Maubert family. Robertet is the only perfume, flavor, and natural ingredient company that is fully integrated throughout the entire creation process, from the source to the final perfume or flavor. Today, Robertet Group is represented in more than 50 countries, has approximately 2,400 employees worldwide, and offers its customers a range of more than 1,700 natural materials and tailor-made products created in one of its 15 global creation centers.  

Our Purpose 

For Robertet, Nature is a craft deeply rooted in excellence. In the passion for the ingredient. It’s the seed of a family spirit, carefully passed down from one generation to the next. A seed that has grown sustainably to offer tailored customer support.  

• Summary 
  • As a Customer Service Representative of Robertet Flavors, Inc., it is of the utmost importance that our customers are confident we are professionals who are well-trained to efficiently process their requests.  This role is comprised of an outgoing, organized, friendly individual who will interact directly with clients and sales professionals alike. This critical position is responsible for providing timely, accurate and effective proactive communication to the internal Robertet team as well as externally to customers.
  • Essential Duties & Responsibilities
    • Process, manage, communicate and take ownership of key customers through the order fulfillment cycle while maintaining or exceeding the utmost level of customer satisfaction.
    • Responsible for the entire order life cycle (from order booking/modification to escalation and delivery completion) to ensure orders are shipped based on agreed deadline.
    • Works closely with Logistics Department to achieve customer satisfaction, maintaining accurate records of all internal and external interaction in our database system. This includes initiating freight rate quotes as well as obtaining tracking information.
    • Accesses multiple computer systems to enter and retrieve information for order processing.
    • Reviews daily reports to address any issues with orders.
    • Participates in customer portal order retrieval and invoicing.
    • Processes co-shipment and pre-shipment samples.
    • Maintains customer forecast and floor stock agreements.
    • Ensures orders are booked within 24 hours of receipt and order confirmations are provided to customers within 48 hours of booking.
    • Provides prompt response to pricing, inventory availability and shipment tracking inquires.
    • Researches and assists in resolution of pricing discrepancies, complaints, returns, credits and freight claims.
    • Processes customer complaints within the customer complaint database.  
    • May involve troubleshooting and resolution of customer issues among complex and key accounts.
    • Ensures proactive and professional communications daily, encompassing our entire supply chain to discuss details involved with raw materials, order quantities, manufacturing and ship dates, special instructions, handling exceptions or obstacles relative to meeting our customers’ requirements.
    • Acts as a liaison for account managers, customers, and internal departments to coordinate ship dates, quantities, special instructions, credit requests, product returns, short paid/late invoices and adjustments but not limited to.
    • Attends and prepares for daily production meetings.
    • Participates in year-end file maintenance.
    • Successfully works within a team environment and provides primary back-up assistance when needed.
    • Provides account activity reports to management as required using Oracle and/or BI
    • Participates in the training process for new employees.
    • Commitment to Robertet and SQF Quality Standards and continuous improvement of the quality management systems.
  • Position Requirements 
    • Required:
      • 5 years customer service and training experience (flavor/pharmaceutical industry)
      • Associate’s degree is required
    • Preferred:
      • Bachelor’s degree
      • Advanced knowledge of Microsoft word, Excel
      • Experience with ERP system, Oracle a plus.
      • Technically savvy with the ability to learn new systems.
• • Bi-Lingual (English/Spanish) highly desirable
  • Position Competencies
    • Excellent interpersonal, relationship management, communication skills, along with ability to communicate effectively with individuals at all levels verbal and written.
    • Implementation of training using effective and new tools for the optimization of a learning environment
    • Knowledge of relevant computer applications including Oracle
    • Numeric, oral and written language applications
    • Product knowledge
    • Problem analysis and problem solving
    • Attention to detail and accuracy
    • Data collection and ordering
    • Adaptability, initiative, and stress tolerance.
    • Superior telephone manners, communication, interpersonal and organizational skills.
    • Must be a friendly, responsible, mature individual who is a self-starter, detail oriented and has the ability to handle multiple tasks.
    • Must possess a great attitude and work ethic.
    • Must be a Team player.
  • Robertet Core Competencies:
    • Robertet believes that all employees should possess certain observable and measurable skills and display behaviors that ultimately contribute to workplace effectiveness and desired career success. These are the core competencies that determine how we do our jobs and how we accomplish our goals. 
• 1. Customer Focus: Building strong customer relationships and delivering customer solutions
  2. Ensures Accountability: Holding self and others accountable to meet commitments.
  3. Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
  4. Values Differences: Recognizing the value that different perspectives and cultures bring to the organization.
  5. Situational Adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations.
  6. Fosters Improvement & Innovation: Continuously strive to improve your work to deliver better products, services, and processes.
  • Work Environment
    • The performance of this position may occasionally require exposure to the manufacturing areas were under certain areas require the use of personal protective equipment such as safety glasses with side shields, hair nets and mandatory hearing protection.
    •  
    • For the most part, ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.
  • Physical Demands
    • Individuals may need to walk, sit, stand, and climb stairs frequently throughout the work day.
    • Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required. May include lifting up to 25 pounds for files.   
  • Reasonable Accommodations
    • Reasonable accommodation may be provided to qualified individuals with disabilities in order to perform the Essential Duties & Responsibilities of the position so long as it does not impose significant difficulty or expense on the company.

Robertet does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position-specific. Please, no phone calls or emails.