Operations Admin/Clerk

Administrative Clerk

1. Job Purpose/Objective:

The primary function of this position is to provide administrative support to the School Bus Division and ensure that all paperwork (accident reporting, payroll, billings, updated Criminal & Traffic abstracts, current DOT physicals, renewal of TB tests, maintain documents of all drivers and aides, etc.) is processed to the various departments in a timely fashion

• Office Duties
  • Calculate and input all employees’ hours for payroll
  • Answer all incoming calls
  • Ensure all qualifying documents are updated and current
  • Process all work orders and billings for maintenance
  • Process Private school applications and passes
  • Set up files for new hires / process out terminated employees
  • Order office supplies
  • Collect & Deposit funds for all C.O.D Charters
  • Update daily charter logs
  • Ensure that schedules and passes are sent out in a timely manner
• Attend all meetings - Staff
• Performs other duties as assigned.

2. Essential Skills (Minimum qualifications individual must possess when entering position) – i.e. skillsets, education, certifications, etc.

• High School diploma or General Education Degree (GED); or one to three months related experience and / or training or equivalent combination of education and experience
• Must be computer literate (able to utilize and maneuver through Windows applications)
• Able to type 35 – 40 wpm
• Able to utilize calculator and various office machines
• Must be able to work flexible shifts
• Skilled in the use of computers, adapts to new technology, keeps abreast of changes, learns new programs quickly, uses computers to improve productivity
• Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, communicates decisions to others
• Has good listening skills, builds strong relationships, is flexible/open-minded, negotiates effectively, solicits performance feedback and handles constructive criticism
• Keeps information organized and accessible, maintains clean/functional work space, works systematically/efficiently, manages time well
• Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers, and promotes a team atmosphere
• Promotes mutual respect, keeps workplace clean and safe, supports safety programs
• Ability to write simple correspondence and memos
• Able to effectively present information in one-on-one and small groups
• Able to read, write, and speak English
• Critical Thinking – Ability to calculate figures and amounts such as discounts, interest, commissions, percentages; Capable of applying common sense understanding to carry out instructions furnished in written, oral or diagram form
• Service Orientation – Implement Service Excellence Training in all aspects of position and encourage others to do the same
• People Skills – Skilled in working and serving diverse group of workers, customers, guest, and others
• Computer Literacy – Effectively use email, work processor, Excel, etc.
• Able to work in a fast pace atmosphere with diverse group of population

3. Working Conditions/Job Environment

• Light work- exerting up to 20 pounds of force occasionally and/or negligible amount of force to move objects. Worker sits most of the time
• Reaching, standing, walking, stooping, and lifting occasionally
• Expressing or exchanging ideas by means of the spoken word. Must convey detailed or important spoken instructions to other workers accurately
• Ability to receive detailed information through oral communication, and make fine discriminations in sound
• The worker is required to have visual acuity to perform an activity such as: preparing and analyzing numbers and figures as well as viewing a computer terminal
• The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work)
• Some remote work may be necessary

The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.

EEO Employer/Vets/Disabled

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.