Operations Admin

Operations Admin

The Operations Admin role is responsible for coordinating all orders and ensuring all incoming and outgoing materials are recorded accurately and processed correctly. This position supports efficient production scheduling, inventory accuracy, and cross-location communication to meet operational and customer needs.

 ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Coordinate and administer delivery schedules to maximize efficiency and throughput.
• Invoice all orders accurately and timely.
• Enter and update daily delivery schedules in ERP daily.
• Ensure accuracy in order processing by receiving documentation timely and reconciling materials received against purchase orders.
• Investigate and resolve inventory discrepancies and related issues.
• Perform light physical duties including inbound and outbound load checks (POD vs. Actual) and document any damage or discrepancies.
• Conduct scheduled cycle counts in accordance with the annual cycle count program.
• Investigate, document, and process inventory adjustments related to damaged or unusable materials.
• Ensure fleet requirements are maintained include registration, safety check, etc. 
• Support all functions of the Operations Department as needed.
• Perform other administrative duties as assigned.

Requirements

• 2–5 years of experience coordinating production or operational orders.
• Building materials industry knowledge preferred.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Excel.
• Proficient in 10-key data entry.
• Minimum of 2 years of progressively responsible experience within a mid-size or larger organization.
• High level of written and verbal communication skills.
• Excellent organizational, prioritization, and time-management abilities.

We Offer

• Competitive pay
• Profit sharing
• 401(k) retirement plan
• Vacation and sick leave
• 11 paid holidays
• Medical, dental, prescription drug, and vision benefits

Salary : $24 - $27