Sr. Executive Assistant

We are looking for an experienced Senior Executive Assistant to support the President and Chief Executive Officer of a leading real estate company in Overland Park, Kansas. This contract to hire position requires a proactive individual who can manage daily operations, anticipate needs, and ensure the seamless functioning of the executive's office. The role involves high visibility, collaboration with internal teams, and interaction with external stakeholders, making it ideal for someone meticulous and capable of handling sensitive information with discretion.

Responsibilities:

• Manage and prioritize daily schedules, appointments, and meetings for the President and CEO to ensure efficiency.

• Coordinate communication and correspondence between the executive and internal teams, including property managers, accountants, construction personnel, brokers, and architects.

• Prepare, review, and redline proposals, broker agreements, leases, and contracts, ensuring accuracy and timely execution.

• Maintain organized records and filing systems for contracts and sensitive documents.

• Arrange and oversee travel plans, including booking flights, accommodations, and itineraries for business trips.

• Assist in planning and executing executive meetings and special projects, ensuring all logistical details are handled.

• Communicate effectively with high-level professionals, brokers, tenants, and lenders to support business operations.

• Protect confidential information and exercise discretion when handling sensitive matters.

• Support the President’s involvement in nonprofit ventures and other initiatives as needed.

• Bachelor’s degree or equivalent experience is preferred.
• 5-10 years of experience as an executive assistant, supporting senior-level executives.
• Proficiency in Microsoft Word, Excel, and Outlook, with 5-7 years of hands-on experience.
• Exceptional verbal and written communication skills.
• Strong organizational skills with the ability to multitask and meet deadlines in a fast-paced environment.
• Knowledge of the commercial real estate industry is a plus.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Experience in calendar management, travel arrangements, and coordinating executive meetings.
TalentMatch^®

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