Personal Assistant/Office Manager

We are looking for a highly organized and proactive Office Manager to join our team on a contract basis in Santa Clara, California. This dual-role position combines overseeing daily office operations with providing administrative support. The ideal candidate thrives in a dynamic environment, demonstrates excellent communication skills, and is adept at multitasking and problem-solving.

Responsibilities:

• Provide administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.

• Prepare and organize materials for presentations, reports, and various projects.

• Act as the primary point of contact for internal and external communications while ensuring confidentiality.

• Manage the day-to-day operations of the office, including inventory management, vendor relationships, and facilities maintenance.

• Coordinate employee activities and events to foster a collaborative and engaging workplace culture.

• Ensure compliance with workplace safety standards and protocols.

• Support HR processes such as onboarding, offboarding, and employee orientations.

• Assist in planning and executing company-wide initiatives, including town halls and team-building activities.

• Collaborate with leadership to schedule and organize key meetings and events.

• Handle special projects and tasks as assigned by executive leadership.

• Minimum of 2 years of experience in office management, executive assistance, or a related role.
• Strong organizational and time management skills, with exceptional attention to detail.
• Excellent verbal and written communication skills for effective interactions.
• Ability to handle sensitive information discreetly and maintain confidentiality.
• Proficiency in office software such as Microsoft Office Suite and Google Workspace.
• Experience in coordinating events and managing vendor relationships.
• Ability to work independently while balancing multiple tasks and deadlines.
• Strong interpersonal skills with a collaborative and approachable demeanor.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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