Litigation Secretary

About the Role

A highly respected AmLaw 200 firm with a premier national litigation practice is seeking an experienced Litigation Secretary for its Irvine office. This position is ideal for someone who thrives in a fast-paced environment, enjoys supporting busy trial teams, and brings strong organizational and technical skills to complex civil matters.

Key Responsibilities

• Provide comprehensive administrative and litigation support to a group of attorneys handling business, commercial, and complex civil cases.
• Format, proof, and prepare legal documents including motions, pleadings, discovery, subpoenas, and engagement materials.
• Perform state and federal e-filings, ensuring accuracy with court rules, deadlines, and formatting requirements.
• Manage attorney calendars, court dates, reminders, deposition schedules, and case deadlines.
• Coordinate meetings, travel, expenses, and communication with clients, court personnel, experts, and vendors.
• Maintain case files, organize litigation documents, and assist with trial preparations such as assembling binders, exhibits, and witness materials.
• Handle incoming calls and provide a polished, professional client service experience.

What You Bring

• 2–7 years of litigation secretary or legal assistant experience in a law firm environment.
• Strong working knowledge of California court procedures, rules, and e-filing systems (state and federal).
• High proficiency with MS Word, Outlook, and legal document management systems.
• Excellent attention to detail, time management skills, and the ability to prioritize competing tasks.
• Strong written and verbal communication skills and a proactive, solutions-oriented mindset.

Why This Firm

• Join a well-regarded litigation team known for excellence in trial work and client service.
• Competitive compensation package, robust benefits, and long-term stability.
• Supportive, professional culture with opportunities to learn, collaborate, and grow.

To inquire confidentially or apply, please send your resume to Assistant Vice President McKinley Horwitz at McKinley.Horwitz< at >RobertHalf.< com > with the subject line: “Irvine Litigation Secretary”