Front Desk Coordinator

We are looking for an organized and personable Front Desk Coordinator to join our team on a short-term contract basis in Livermore, California. This role is perfect for someone who thrives in a fast-paced environment and enjoys being the first point of contact for visitors and clients. You will play a key role in managing front desk operations, supporting office functions, and assisting various departments.

Responsibilities:
• Welcome visitors and clients, ensuring they are directed appropriately and provided with the necessary assistance.
• Schedule and manage meetings, conference calls, and other appointments.
• Coordinate outgoing print jobs, courier services, and project submittals.
• Handle mail and package logistics, including receiving, distributing, and preparing outgoing shipments.
• Maintain and monitor inventory levels for office supplies, placing orders when needed.
• Perform administrative tasks such as data entry, document filing, word processing, and organizing records.
• Maintain accurate and accessible filing systems for various documents.
• Support different departments with miscellaneous tasks and special projects as needed.
• Provide backup assistance for other office functions, such as answering calls and arranging food orders.
• Proven experience in receptionist or front desk roles.
• Familiarity with managing multi-line phone systems and handling inbound calls.
• Strong organizational skills and attention to detail for filing and data entry tasks.
• Ability to coordinate schedules and manage logistics effectively.
• Proficiency in basic office software and tools, including word processing and e-filing systems.
• Excellent communication skills and a customer-focused attitude.
• Ability to adapt to a variety of tasks and support multiple departments.
• Experience in concierge services or similar roles is a plus.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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