Executive Assistant

We're looking for a sharp Executive Assistant to join a rapidly growing firm in lower Fairfield County. This is an on-site position supporting the CEO.

Responsibilities:

• Conserves executive's time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications.
• Develops a thorough understanding of the business to make appropriate recommendations and decisions impacting the executive.
• Manages the executive’s Outlook account including high volumes of email traffic, an active calendar of appointments and travel, and updates contacts as needed.
• Engages with all staff members situated throughout the country to facilitate solutions.
• Prepares agendas and minutes in relation to crucial meetings.
• Completes expense reports and approves timecards for the executive’s direct reports.
• Maintains executive files, copies and reviews outside mail, scans and files documents.
• Assists with corporate meetings and events.
• Communicates effectively with all levels of the organization and external stakeholders.
• Provides direct administrative support as needed, including scheduling appointments, meetings, and events; booking detailed travel itineraries; maintaining file systems; incoming and outgoing mailing and shipping packages.
• Manage office supplies, equipment, and inventory, ensuring adequate stock levels and overseeing procurement processes.

Qualifications:

• Bachelor’s degree preferred, High School Diploma or GED and professional experience will be highly considered.
• 3 – 5 years of experience as an Administrative Assistant supporting a Senior Executive.
• High level of professionalism and demonstrated ability to handle highly sensitive and confidential information.
• Ability to solve problems with sound judgment and act independently to execute tasks without daily, structured direction.
• Superior organizational skills, attention to detail, and responsive.
• Ability to operate independently and remotely from being managed daily.
• Excellent written/verbal communication, administrative, and presentation skills.
• Must be team and results-oriented and able to multi-task in a fast-paced environment.
• Highly proficient in utilizing technological tools and platforms to streamline administrative processes and enhance efficiency.
• Intermediate level computer skills including Microsoft Office Suite (Excel, PowerPoint, Outlook, etc)
• Proficiency in maintaining brand standards and understanding of brand identity.
• Demonstrated success where personal results and accountability are evident.
• Must be resourceful, comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient.

Interested? Great! Apply directly to this posting or email your resume to: Michelle.Kenney@RobertHalf(.com) for immediate consideration.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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