Executive Assistant

We are looking for an experienced Executive Assistant to join our team in Pasadena, California. In this Contract-to-permanent position, you will play a key role in providing administrative and operational support across various functions, ensuring the smooth management of office activities and construction-related projects. The ideal candidate will bring a proactive approach, strong organizational skills, and a commitment to excellence.

Responsibilities:
• Provide administrative support for construction projects, including organizing subcontractor bids, tracking progress, and preparing contracts for review and execution.
• Reconcile invoices against executed contracts and ensure accuracy in documentation.
• Assist the Project Manager or Director with project-related tasks such as managing utilities, permits, and reviewing plans and drawings.
• Oversee daily office management duties, including mail distribution, preparation of outgoing packages, and maintaining supplies and IT equipment.
• Coordinate the setup of conference rooms for meetings and ensure a welcoming environment for guests and visitors.
• Manage calendars, schedule executive meetings, and coordinate travel arrangements, including booking and organizing itineraries.
• Offer general administrative assistance to ensure the office operates smoothly and efficiently.
• Support bookkeeping functions and maintain accurate records as needed.
• Minimum of 3 years of experience in office management or as an administrative/executive assistant.
• Associate or bachelor’s degree is preferred but not required.
• Strong familiarity with computer equipment and office software.
• Excellent organizational skills with the ability to manage time effectively and work with minimal supervision.
• Solid written and verbal communication abilities, paired with a detail-oriented and friendly demeanor.
• Experience in real estate or construction is beneficial but not mandatory.
• Demonstrated reliability, trustworthiness, and a positive work ethic.
• Ability to work collaboratively as part of a team while also handling independent tasks.
TalentMatch^®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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