Executive Administrative Assistant & Property Management Ass

We are looking for an experienced Executive Administrative Assistant with a strong background in property management and accounting to join our team in Rochester, New York. This Contract-to-Permanent position offers a dynamic opportunity to support financial operations, tenant management, and administrative tasks. The ideal candidate will bring expertise in accounting practices, organizational skills, and a proactive approach to managing diverse responsibilities.

Responsibilities:
• Monitor multiple bank accounts, process payroll including tax withholdings, track expenses, and assist with quarterly payroll reporting.
• Handle monthly billing procedures, manage annual expense reconciliations, and maintain accurate records of tenant accounts.
• Review real estate contracts and leases to ensure compliance with financial terms and tenant obligations.
• Arrange travel and provide general administrative and secretarial support as needed.
• Collaborate with brokers to secure new tenants and oversee the preparation of related documentation.
• Assist in managing a fleet of vehicles, ensuring processes are streamlined and efficient.
• Coordinate with external accounting firms on financial matters and assist in the preparation and distribution of annual 1099 forms.
• Oversee the ordering and maintenance of office supplies and other necessary inventory items.
• Proficiency in Accounts Payable (AP) and Accounts Receivable (AR) processes.
• Strong knowledge of bank reconciliations and financial oversight.
• Experience with QuickBooks and the ability to code invoices accurately.
• Background in commercial property management and property accounting.
• Familiarity with domestic payroll processes and related tax requirements.
• Strong organizational skills with attention to detail in billing and collections.
• Ability to read and interpret real estate contracts and leases.
• Excellent communication skills to collaborate with brokers, tenants, and accounting professionals.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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