Escrow Administrative Assistant

We are looking for a detail-oriented Escrow Administrative Assistant to support our commercial escrow operations in Indianapolis, Indiana. This role is ideal for a motivated individual with strong organizational skills who thrives in a fast-paced environment. You will play a vital role in ensuring transactions run smoothly by managing documentation, coordinating communication, and maintaining accurate records.

Responsibilities:
• Collaborate with clients, lenders, brokers, and internal teams to collect and verify required documentation for escrow transactions.
• Monitor transaction timelines, ensuring all deadlines are met and processes remain on track.
• Maintain organized and accurate records, updating internal systems as necessary.
• Deliver exceptional service by acting as a liaison between parties and addressing inquiries promptly.
• Assist the commercial escrow team with administrative tasks, including document preparation and file management.
• Coordinate appointments and schedules to facilitate seamless communication among stakeholders.
• Answer multi-line phone systems and manage correspondence effectively.
• Track and follow up on deadlines to ensure compliance with state-specific requirements.
• Support the team with problem-solving and issue resolution related to escrow transactions.
• Previous administrative experience in title, escrow, or real estate is required.
• Proficiency in Microsoft Office applications; experience with SoftPro Select is preferred.
• Ability to handle multiple tasks simultaneously and prioritize workload effectively.
• Familiarity with state-specific escrow and real estate regulations.
• Strong organizational skills with exceptional attention to detail.
• Effective communication and interpersonal skills for working with diverse stakeholders.
• A team-oriented mindset with a proactive and adaptable approach.
• Proven ability to manage deadlines and ensure timely completion of tasks.
TalentMatch^®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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