What are the responsibilities and job description for the Accounts Payable Technician position at Roanoke-Chowan Community College?
Description
Perform a variety of accounting duties with emphasis on accounts payable; exercise independent judgment in accordance with established policies, procedures, and/or government regulations ensuring all applicable deadlines are met; and payments are made on a timely basis; while assisting in other areas of the Business Office, as needed.
Job Description
Process voucher information for all checks. Assemble and audit payment documentation for
vouchering. Ensure the proper account code, the proper documentation, and appropriate signatures are attached. Discuss discrepancies with appropriate department manager. Maintain files daily of all payment/voucher information separated by funds. Process all college checks (general expenses, travel, payroll, & student); post, print, and match check copies with proper documentation. Verify availability of funds. Upload checks that are ready to Positive Pay. Properly process the quarterly NC Sales and Use Tax report.
Responsible for accurate coding and timely processing of invoices. Investigate and resolve all discrepancies associated with the processing of invoices. Ensure all vendor invoices are filed with appropriate AP documentation, separated by funding source and check number for ease of access for business and audit purposes. Process all Financial Aid Student disbursements, DCA deposit checks, Nelnet deposit checks, petty cash deposit checks, and other Cashier check requests within a timely manner regarding state regulations. Monitor outstanding checks (excluding payroll) on a monthly y basis. Contact vendor, student, or employee to determine if check was lost or why it was not cashed. Issue affidavits as needed if a check needs to be replaced. Prepare void check request for approval. Responsible for 1099 processing and issuance to vendors at close of calendar year for tax purposes that meet federally regulated guidelines. Assist in records retention and disposal process for accounts payable; also responsible for the accurate filing of accounts payable files/reports.
Other Duties/Functions
- Attend training and conferences as necessary to remain current and as determined by the supervisor.
- Actively participate in staff development workshops, staff meetings and serve on various college committees as assigned.
- Maintain clean, organized work area at all times.
Knowledge, Specialized Skills and Abilities
- Ability to independently perform technical accounting duties.
- Excellent problem solving, organizational, oral and written communication skills, a positive attitude and the ability to deal with continual change.
- Ability to maintain confidentiality of sensitive personnel information.
- Demonstrate ability to work with various constituencies of the college community and a diversified population of students, faculty and staff.
- Proficiency using a personal computer with knowledge of Excel and other spreadsheets.
- Excellent interpersonal skills and an ability to work with teams.
- An understanding of and commitment to the mission, goals and objectives of the College.
Minimum Qualifications
Associate’s degree with major coursework in accounting, business, or a related field from a regionally accredited institution.
Preferred Qualifications
Three years’ accounting and office experience; educational setting preferred; Ellucian Colleague ERP experience preferred.
Roanoke-Chowan Community College does not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, veteran status, or citizenship status (except in those special circumstances permitted or mandated by law). The following have been designated to handle inquiries regarding the non-discrimination policies: Title IX/Equity and ADA/Section 504 Coordinator, Dean of Student Services,109 Community College Road, Student Services Bldg. Room 111F, Ahoskie, NC 27910, (252) 862-1267.(Employee complaints), Director of Human Resources,Human Resources, 109 Community College Road, Jernigan Bldg. Room 103, Ahoskie, NC 27910, (252) 862-1302. Any complaints filed against the Title IX/Equity Coordinator or ADA/Section 504 Coordinator shall be handled by the Executive Vice President of Academic and Student Affairs, 109 Community College Road, Jernigan Bldg. Room 104, Ahoskie, NC 27910, (252) 862-1287.
We offer a complete benefits package to full-time employees including:
- Health Insurance
- Paid Holidays
- Vacation
- Sick Leave
- Optional flexible benefits: dental, vision, 401K/457, deferred compensation plans, flexible spending accounts, life insurance, long-term disability.