What are the responsibilities and job description for the Office manager must be bilingual Permit background position at RN Engineering?
Overview
We are an Engineering and Construction company and we are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for ensuring smooth administrative processes, managing office staff, and maintaining a productive work environment. This role requires strong leadership skills and the ability to multitask effectively while providing exceptional support to both the team and clients. Must be bilingual!
Duties
Oversee permit, recertification, and revision processes
Oversee daily office operations and ensure efficient workflow.
Manage office staff, including hiring, training, and performance evaluations.
Prepare and maintain project files, job folders, and subcontractor documentation Assist with bid preparation, tracking, and submittals
Develop and implement training programs to enhance team skills and productivity.
Handle budgeting tasks, including monitoring expenses and preparing financial reports.
Maintain calendars for executives and schedule meetings as needed.
Manage vendor relationships and negotiate contracts for office supplies and services.
Provide clerical support such as filing, data entry, and document preparation.
Ensure front desk operations run smoothly, including greeting visitors and handling phone inquiries with professionalism.
Organize office layout and maintain supplies inventory.
Skills
Strong clerical skills with attention to detail.
Proven team management abilities to lead a diverse group of employees.
Proficient in budgeting processes to maintain financial health of the office.
Excellent calendar management skills for scheduling meetings efficiently.
Experience in training development to foster employee growth.
Familiarity with QuickBooks or similar accounting software for financial management.
Effective vendor management skills to ensure quality service delivery.
Exceptional phone etiquette for professional communication with clients and partners.
Highly organized with the ability to prioritize tasks effectively.
Experience in front desk operations is a plus.
Construction industry experience or knowledge of construction terminology a plus
You must be Bilingual
Join our dynamic team as an Office Manager where you can make a significant impact on our organizational success!
Job Type: Full-time
Pay: $24.00 - $25.00 per hour
Work Location: In person
Salary : $24 - $25