Third Party Clinical Manager

At RMA Long Island IVF, we specialize in helping individuals and couples start or expand their families through cutting-edge reproductive technology. With high success rates in IVF and healthy pregnancies, we proudly serve patients throughout Nassau and Suffolk Counties. By joining our team, you’ll work alongside some of the most talented professionals in the industry, making a meaningful impact on the lives of our patients.

The Third Party Clinical Manager is responsible for the day-to-day management of the Third Party Team, patient cycle management, assesses daily needs of the team; maintains statistics and outcomes; maintains donor and series spreadsheets; participates in staff reviews; supports staff education and orientation needs. Responsible for the updates to the program Policy and Procedure Manual for Third party needs and supports the creation of new policy requirements; ensures yearly review and signatures. Collaborates with the team to review and updates patient educational tools, and pamphlets, and supports marketing efforts. Responsible for the creation of Third Party Management meeting agendas and follow-up.

Responsibilities

• Periodic Review of Third Party Program standards and protocols in collaboration with the Medical Director, Donor Egg Team and Executive Clinical Director to ensure compliance with state and federal regulations as well as ASRM Guidelines.
• Ensures that the RMA LIIVF staff members are aware of and understanding of current regulatory standards. Does annual evaluations with Executive Clinical Director.
• Periodic evaluation of educational materials, consents, and training tools for efficacy and accuracy. Updates as necessary.
• Actively participates in Recruitment and Marketing of Donors and Recipients.
• Maintains open communication with Executive Clinical Director on regulatory updates and team needs; communicates Third Party volume, stats, and patient issues.
• Responsible for financial health of program. Reviews billing for accuracy and evaluates medication costs on a bi-annually basis.
• Responsible for record keeping of all Donor Records requirements - 7-25 years and Recipient Files for Inspection.
• Responsible party for regulatory reviews/inspections.
• Reviews statistics for accuracy and participates in SART.
• Actively participates in staff orientation and training needs (new staff and developmental needs).
• Serves as the liaison for all Third Party issues with Executive Clinical Director and CFO.
• Attends national Donor Egg Conferences as representative of RMA LI IVF; ensures understanding of latest issues and policies.
• Maintains departmental Quality Assurance needs.
• Ensures continued communication with Social Worker related to either recipient or donor concerns.
  
  

Qualifications

• High school diploma or equivalent and completion of Certified Medical Assistant Program required. State certification preferred.
• Current and valid NYS licensure and registration as an R.N. B.S.N. desired.
• Experienced Manager in Reproductive medicine specific to Third Party Reproduction.
• Knowledge of medical terminology and rules.
• Ability to work as part of a multidisciplinary team.
• Ability to communicate accurately and concisely with excellent interpersonal skills.
• Knowledgeable in Regulatory Requirements i.e. FDA, NYSTATE DOH, ASRM.
• Knowledgeable about Recipient process, Donor process, and Eligibility process.
  
  

Why Join Us? This position offers a unique opportunity to gain valuable experience in a high-impact clinical environment, supporting patients and working closely with an expert team in reproductive care. We offer competitive compensation and a collaborative team culture.

Be part of something meaningful – apply today and help make a difference in our patients' lives!

Compensation: $100,000- $125,000