Project Coordinator

RM Interiors is a growing national flooring partner serving some of the country's leading property management, multifamily, construction, and real estate organizations. But what sets us apart isn't simply what we sell or install but how we work.

We believe great businesses are built by people who take ownership, build strong relationships, challenge the status quo and want to keep getting better. Our culture is centered around FITT to GROW (Forward-thinking, Integrity, Teachable, Teamwork, Growth, Relentless, Ownership and Workability).

If you're looking for a highly structured corporate environment where every decision is made for you, RMI probably is not the right fit. If you're looking for a role where you can bring ideas to the table, make things happen, and have a direct impact on the success of your team and company, this could be the opportunity you've been looking for.

Core Function

Manage workflow, documentation, and job readiness to support efficient execution

Key Responsibilities

Order & Workflow Management

• Process and enter sales orders (SO) accurately and in a timely manner
• Create and manage work orders (WO) to support job execution
• Ensure all required job information is complete and properly documented
• Maintain accurate system data across all active jobs

Job Setup & Coordination

• Coordinate pre-walk scheduling, job setup, and readiness requirements
• Ensure all necessary documentation, approvals, and inputs are completed before execution
• Communicate job details clearly to Operations for scheduling and execution
• Support smooth transitions between workflow stages

Administrative & System Support

• Manage customer portals and internal systems to ensure data accuracy
• Maintain organized documentation for all projects
• Track job progress and update system status accordingly
• Ensure compliance with company processes and workflow standards

Billing & Closeout

• Support job closeout and invoicing processes
• Process and document approved change orders and ensure accurate system updates prior to billing
• Ensure all documentation is complete prior to invoicing
• Assist with collections support and follow-up as needed

Cross-Functional Coordination

• Work closely with Account Managers to ensure accurate job setup
• Support Operations Manager by ensuring jobs are ready for execution
• Coordinate with Warehouse and Operations as needed for workflow alignment
• Maintain clear communication across teams to support efficiency

Required Skills & Abilities

• Strong organizational and time management skills
• High attention to detail and accuracy
• Ability to manage multiple tasks in a fast-paced environment
• Strong communication and coordination skills
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Ability to learn and navigate internal systems and customer portals
• Problem-solving mindset with a focus on process efficiency

Education & Experience

• High School diploma or equivalent required
• 2 years of experience in administrative, coordination, or operations support roles
• Experience in construction, flooring, logistics, or field services preferred
• Experience with order processing, scheduling systems, or ERP platforms preferred

Physical Requirements

• Prolonged sitting at a desk and computer
• Repetitive motion associated with office tasks
• Occasional movement within office or warehouse environment

Pay: $22.00 - $27.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• administrative, coordination or operations support: 2 years (Required)

Work Location: In person

Salary : $22 - $27