What are the responsibilities and job description for the Administrative Support Specialist position at Rividium Inc?
Description
Position Overview
Rividium Inc. is seeking two Administrative Support Specialists to provide comprehensive administrative and operational support to the U.S. Patent and Trademark Office (USPTO). The selected candidates will support the Hiring Divisions, Office of the Director, and the Enterprise Training Divisions by performing a wide range of administrative, clerical, and logistical duties essential to daily operations.
Key Responsibilities
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. If you need a reasonable accommodation for any part of the employment process, please contact Human Resources (HR) at hr@rividium.com.
Position Overview
Rividium Inc. is seeking two Administrative Support Specialists to provide comprehensive administrative and operational support to the U.S. Patent and Trademark Office (USPTO). The selected candidates will support the Hiring Divisions, Office of the Director, and the Enterprise Training Divisions by performing a wide range of administrative, clerical, and logistical duties essential to daily operations.
Key Responsibilities
- Provide general administrative support including copying, filing, data collection, and record keeping.
- Create, organize, and maintain both physical and electronic files.
- Serve as timekeeper (WebTA/PayCheck 8) and process supply orders.
- Perform data entry in USPTO systems such as Concur, Momentum, and NFC.
- Manage onboarding and employee move requests.
- Process SF-182 training forms, invoices, and credit card transactions in Momentum.
- Arrange travel and reconcile expenses using Concur.
- Coordinate copier, printer, and shredder maintenance and manage service center supply closets.
- Route documents for signature and track completion.
- Support After-Work Education (AWE) Program actions.
- Take meeting minutes as required and manage shared group email inboxes.
- Assist with telework coordination and onboarding (including equipment and account setup).
- Proven experience providing administrative or office support in a professional environment.
- Strong organizational skills with attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities and work both independently and as part of a team.
- Must be able to obtain and maintain a Public Trust clearance.
- Previous experience supporting a federal agency, ideally USPTO or similar environment.
- Familiarity with government systems such as Concur, Momentum, NFC, and WebTA.
- Experience processing SF-182 training forms and travel documentation.
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. If you need a reasonable accommodation for any part of the employment process, please contact Human Resources (HR) at hr@rividium.com.