Human Resource Specialist - Hybrid

HR Specialist - Fulltime/Hybrid

Location: Crookston - Main Campus

Schedule: Monday - Friday (32 hours/wk) - 2 days onsite - 2 days remote

Hours: Monday-Friday (8:00am - 4:30pm)

Pay Range: $26.51 - $34.29 (DOE)

Job Status: Non-Exempt/Hourly, benefitted position

The HR Leave Management Specialist is responsible for administering employee leave programs and supporting RiverView Health’s recruitment efforts. This role coordinates all facets of leave administration—including FMLA, ADA, PFML, personal leave, medical leave, and other statutory leave types—while partnering with leaders to coordinate talent acquisition processes through the Applicant Tracking System (ATS). The Specialist ensures compliance, accurate documentation, timely communication, and strong collaboration to promote a smooth employee experience across the organization.

Duties & Responsibilities:

• Maintains and monitors HR compliance requirements.
• Administers all types of employee leaves including FMLA, PFML, personal, medical, military, education, and other statutory leaves.
• Serves as the Human Resources main point of contact for the employees and people leaders throughout the leave lifecycle, ensuring timely communication and compliance with required steps.
• Review, process, and track leave requests; maintain accurate documentation and ensure confidentiality.
• Partner with third-party administrators (where applicable) to coordinate approvals and certifications.
• Provide guidance to leaders on leave timelines, job protection rules, eligibility, and return-to-work requirements.
• Maintain required records and reports in accordance with legal and organizational retention standards.
• Ensure compliance with federal and state laws related to protected leave programs.
• Support employees and managers in understanding leave policies and procedures.
• Assist in job postings within the ATS, ensuring accurate and engaging position information.
• Assist in the screening of applicants and support hiring managers throughout the selection process.
• Assist in maintaining ATS data integrity, workflow accuracy, and reporting settings.
• Identify process improvements to enhance recruitment efficiency and candidate experience.

General HR Support:

• Assists with employee relations, policy interpretation, and compliance questions as needed.
• Supports HR documentation, reporting, and special projects.
• Participates in initiatives related to performance management, employee engagement, and organizational culture.
• Ensures alignment with organizational values and confidentiality expectations.

Requirements Minimum(s):

• Associates or bachelor’s degree in Human Resources, Business Administration, or a related field.
• Two years of direct HR experience.

Preferred(s):

• SHRM or HRCI certification
• Hybrid or Remote working experience
• HRIS/HCM system experience
• One years’ experience working in a healthcare environment
• Direct experience working w/ leave administration (FMLA/ADA or equivalent)
• Direct experience working with an ATS

Knowledge, Skills & Abilities:

• Strong understanding of federal and state leave laws.
• Working knowledge of HR compliance standards.
• Ability to manage confidential information with discretion.
• Strong communication and interpersonal skills.
• Excellent organizational skills and the ability to manage multiple priorities.
• Proficiency with HRIS/ATS platforms and Microsoft Office Suite.
• Ability to interpret policy and apply it to real-world scenarios.