Human Resource Generalist/ Human Resource Generalist, Senior

The City of Grand Forks Human Resources Department is seeking a detail-oriented HR Generalist or HR Generalist, Senior depending on qualifications.  The ideal candidate will have strong experience in workplace safety, worker's compensation/ WSI administration and core HR functions.  This role is responsible for maintaining a safe, compliant, and employee-focused workplace while supporting day-to-day HR operations across the organization. The ideal candidate is both analytical, approachable, and capable of balancing compliance with employee engagement.
HR Generalist:
Essential Functions:
 
1. Implement a variety of Human Resource programs and projects as assigned by the Human Resource Director. Provides general administrative support to the HR Director. 
2. Participate in the employee selection process including advertising, recruitment and interviewing for City of Grand Forks positions. Conduct coordination of interviews, prepare recommendations to the HR Director. Screen applications, prepare correspondence.  
3. Provide research of applicable HR laws, regulations, ordinances. Assure safekeeping of employee personnel files and ensure accuracy of employee information. 
4. Implement a variety of HR programs and projects as assigned by the HR Director. Provide training to city employees as assigned. Provide general administrative support to the HR Director. 
5. Assign and coordinate the work of assigned temporary staff; ensure compliance with departmental guidelines, policies and procedures.
6. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of human resource. 
7. Participate in the administration of the City of Grand Forks workforce safety and insurance program; file all WSI injury claims, conduct claims management and monitor return to work status. Communicate with injured employees, WSI representatives, nurses and vocational rehabilitation representatives as necessary. Report sensitive and complex cases to HR Director as necessary.
8. Participate in the administration of the City of Grand Forks Performance Evaluation Program,
Providing notices, communication and updates to City staff, maintaining Lotus Notes PFP program and making necessary changes as approved. 
9. Participate in the Annual Salary Plan preparation as necessary. Conduct job evaluation and analysis; develop, review and update job descriptions, provide salary range recommendations. 
10. Assist with completion of Salary Surveys annually; maintain survey job descriptions and update benchmarked positions as required.
11. Participate in the administration of the City of Grand Forks Safety and Health program; collaborate with City staff to reduce the cost, severity and frequency of accidents and illnesses. Identify, coordinate and present safety training. Serve on Accident Review Board and safety committee and advise HR Director of developments. Coordinate safety activities to ensure City-wide safety initiatives are met. Conduct and participate in work site investigations. Report sensitive and complex cases to HR Director as necessary. 
12. Assist with preparation of safety meetings, prepare meeting agendas, attend and take minutes of City Wide Safety Committee.
13. Participate in the administration of the City of Grand Forks Drug and Alcohol Program; maintain appropriate statistics and reports including MIS report to comply with FTA guidelines; coordinate with supervisors regarding drug/alcohol testing and procedures; monitor testing results; meet with City supervisors and employees as necessary; perform annual inspection of testing facility.
14. Conduct safety and drug/alcohol program analysis; develop, review, and implement drug/alcohol policies, procedures and applicable ordinances. 

Supervisory Controls:
The supervisor assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

Guidelines:
Guidelines include the city code, the employee handbook, city payroll policies, software user guidelines, and city and department policies and procedures. These guidelines require judgment, selection, and interpretation in application. 
 
Complexity/Scope of Work:
The work consists of varied professional human resource management functions. The necessity of multi-tasking contributes to the complexity of the position.
 
The purpose of this position is to participate in the coordination of assigned city human resources functions. Success in this position contributes to the successful provision of personnel services in support of city operations.

Contacts:
Contacts are typically with co-workers, other city personnel, job applicants, benefit company employees, software company employees, consultants, representatives of financial institutions, and members of the general public.
 
Contacts are typically to give or exchange information, to resolve problems, to provide services, or to motivate or influence persons.
 
Physical Demands/Work Environment:
Office environment; works with computers; Essential functions require maintaining physical condition necessary for sitting for prolonged periods of time.
 HR Generalist
Knowledge: Operations, services and activities of a comprehensive human resource program; Pertinent Federal, State, and local laws, codes, ordinances and regulations; knowledge of standard accounting procedures; knowledge of computer programs and software. 
 
Skills: Communicate clearly and concisely, both orally and in writing; Establish and maintain effective working relationships with those contacted in the course of work; Maintain physical condition appropriate to the performance of assigned duties and responsibilities; Maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities; Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
 
Abilities: Participate in a comprehensive human resource department; Conduct research on specialized human resource issues and concerns; Identify and respond to community and employee issues, concerns and needs; Prepare clear and concise administrative reports; Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; Interpret and apply Federal, State and local policies, laws and regulations; Work independently and as a member of a team; Ability to perform responsibilities in tactful and professional manner and maintain high degree of confidentiality; To apply excellent customer relations skills; Maintain accurate and in-depth HR records and documents; Perform work requiring close detail; multi-task, prioritize work, work within deadlines; Research and resolve questions and issues. HR Generalist:
Experience:
Four years of increasingly responsible experience in human resource or a related field preferably in the public sector. 
 
Education or Training:
Equivalent to a Bachelors degree from an accredited college or university with major course work in human resource management, public administration, business administration, or a related field.
 
License or Certificate:
Possession of, or ability to obtain a valid driver's license.