Health Information Management Specialist

To be considered for the position, applications must be fully completed and submitted by the posted end date.

Summary:

Applicant must possess an Associate’s Degree in Medical Records or Health Information Technology. A certificate in Medical Records or Registered Health Information Technician (RHIT) credential is preferred. Candidates must have one year of medical records experience, along with extensive knowledge of medical records standards, State laws, HITECH, HIPAA, Mental Health Records, and 42 C.F.R. Part 2. The applicant must also demonstrate a thorough understanding of proper release of information practices for patients, physician offices, subpoenas, court orders, insurance requests, disability claims, workers’ compensation, and State and Federal governing agencies, while maintaining confidentiality in accordance with RSBCIHI policies, State laws, and HIPAA privacy regulations. With the ability to maintain strictest confidentiality of protected health information (PHI) in accordance with the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security rule.  Must be able to effectively work with all levels of health system personnel. Must have CPR (BLS Provider) certification through the American Heart Association (AHA) or the American Red Cross. Certification may be obtained prior to orientation. The Health Information Management (HIM) Specialist is responsible for providing support to authorized users of protected health information (PHI) by ensuring patient health information is available in a timely manner and is accurately indexed and maintained in the electronic legal health record system in accordance with RSBCIHI policies and procedures. Review records for completeness, accuracy, compliance with AAAHC accreditation standards and State regulations. Must be able to work with the Indian community and be sensitive to the Indian culture and its needs.

Major Duties and Responsibilities:

• Retrieves, compiles, processes, maintains paper and electronic health records of hospital(s) and clinic(s) patients in a manner consistent with administrative, ethical, legal and regulatory requirements to meet company established Encounters Not Final Billed
• Monitors incoming documents daily and provides timely handling according to policy. Maintains strictest confidentiality of protected health information (PHI) in accordance with the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security rule.
• Understands and practices proper release of information for patients, physician offices, subpoenas, state and federal governing agencies maintaining confidentiality in accordance with RSBCIHI policies and HIPAA privacy regulations, HITECH, Mental Health Records, and 42 C.F.R Part 2 Substance Use
• Completes daily monitoring of encounter incomplete documentation and procedure reports to ensure timely completion of such documents in accordance with governing/regulatory/accrediting agencies regulations.
• Appropriately notifies physicians of incomplete and/or delinquent records. Completes proper notifications when parties fail to complete health records in a timely manner, per policy. 
• Accurately prepares correspondence, documents, forms and ad hoc report/projects in a timely manner.
• Appropriately, accurately and timely prepares, scans, indexes and faxes health record per department standards to meet established Encounters Not Final Billed (ENFB) standards. Establishes and maintains effective filing systems, provides excellent departmental telephone coverage, and completes additional clerical duties as assigned. Reads and responds to emails in a timely manner.
• Assists in the processing, maintaining, compiling and reporting of statistical data requested by Administration, Department Directors, and Supervisor and other ancillary departments within the organization.
• Reviews health records in preparedness for health plans audits to identify missing items such as signatures, referrals, laboratory, and radiology reports.
• Analyzes records, follows through and is engaged in locating and securing missing documents.
• All other duties as assigned by Director of HIM & Billing and Coding and or Chief Financial Officer

Education:                           

Associates’ Degree in Medical Records or Health Information Technology.

Experience:

one year of medical records experience, along with extensive knowledge of medical records standards, State laws, HITECH, HIPAA, Mental Health Records, and 42 C.F.R Part 2.

Certification:

Certificate in medical records, or Registered Health information technology (RHIT) preferred

CPR (BLS Provider) certification through the American Heart Association (AHA) or the American Red Cross. Certification may be obtained prior to orientation.  

Knowledge of:        

AAAHC accreditation standards preferred , Extensive knowledge and Understanding practices of proper release of information for patients, physician offices, subpoenas, court orders, insurances, disability workers compensation,  state and federal governing agencies maintaining confidentiality in accordance with RSBCIHI policies, State laws and HIPAA privacy regulations. Knowledge of monitoring encounter documentation deficiencies and procedure reports to ensure timely completion of such documents in accordance with governing/regulatory/accrediting agencies regulations. Knowledge of statistical data reporting and creating dashboards. Intermediate knowledge of Excel, Word and Power point.  

Ability to:     

Able to maintain strictest confidentiality of protected health information (PHI) in accordance with the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security rule. Must be able to effectively work with all levels of health system personnel. Must demonstrate customer service skills appropriate to the job. Excellent written and verbal communication skills.  Ability to multitask and maintain a work pace appropriate to workload. Travel to different clinics as required. Must be able to work with the Indian Community, and be sensitive to the Indian culture and must have a positive understanding of the Native American Culture.

Physical Demands:

Work requires walking, standing, reaching, bending, stopping, and sitting. Ability to carry objects lightly (20 pounds.)

Appointment Type: 

Full-Time, Non-Exempt

Compensation:

$24.00–$26.00 per hour ($48,920–$54,080 annually, depending on experience and internal equity) 

Clinic Location:

San Manuel Indian Health Clinic (11980 Mt. Vernon Ave. Grand Terrance Ca, 92313)

Salary : $24 - $26