Administrative Assistant

Title: Administrative Assistant

Position Summary: Provide administrative support services for the Executive Management team and Finance department.

Essential Functions

• Perform administrative functions for the Executive Management team and Finance department.

• Timely entry of data into appropriate systems and databases.

• Verify data entered matches source documents.

• Upload source documents into the accounting system.

• Remain in a stationary position up to 50% of the time.

Marginal Functions

• Compile and submit reports within established timelines.

• Respond to any inquiries within a timely manner.

• Participate in all required committees, conferences, meetings and training relevant to the program and/or agency.

• Participate in ongoing monitoring and continuous improvement activities.

• Any other duties as assigned.

Skills, Abilities, & Knowledge

• Abide by all applicable Federal, State, and local laws, rules, regulations, and policies related to the program and relevant grants.

• Excellent verbal and written communication skills.

• Utilize technology to enter, retrieve, and process information and communicate electronically.

• Excellent interpersonal, negotiation, problem solving, and conflict resolution skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Act with integrity, professionalism, and confidentiality.

• Work collaboratively.

Education

• Required: Associate degree from an accredited college in business or related field.

Experience

• Two (2) years of relevant experience preferred.

Employment Conditions

• Successfully clearing the background check process, which may include: criminal background check, education verification, references, drug testing, motor vehicle records, sex offender registry, Child Protective Services check, and federal grants debarred list.

• Able to travel as needed.

• Adhere to National Association for the Education of Young Children (NAEYC) Code of Ethics.

• Business casual apparel.

Environmental Conditions

• Indoors in a normal office environment with little temperature changes at least fifty percent (50%) of the time.

• Prolonged sitting at a desk viewing a computer screen and keyboard typing.

• Frequent face-to-face, electronic, and virtual interactions with internal and external customers.

• Frequently work at a fast pace with unscheduled interruptions.

• Public contact position.

Physical Demands

• Mobility within the office including movement from floor to floor.

• Access information using a computer.

• Must be able to lift 25 pounds at times.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Disclaimers and Statements

RVCDS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, religion, color, national origin, ancestry, sex, age, blindness or disability.

RVCDS has reviewed this job description to ensure that essential functions and marginal duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position as described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and RVCDS reserves the right to change this job description and/or assign tasks for the employee to perform, as RVCDS may deem appropriate.