What are the responsibilities and job description for the Office Assistant position at RIVAL PROPERTY MANAGEMENT & MAINTENANCE?
Job Overview
We are seeking an energetic and detail-oriented Office Assistant to join our dynamic team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support across various administrative functions. Your proactive attitude and strong organizational skills will help keep our office running efficiently, allowing our team to focus on delivering outstanding service and results. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced environment where every task makes a difference.
Responsibilities
- Greet visitors and clients warmly at the front desk, providing excellent customer service and ensuring a positive first impression
- Manage multi-line phone systems, screen calls, and direct inquiries efficiently using professional phone etiquette
- Handle data entry, filing, and document proofreading with accuracy and attention to detail
- Maintain organized records through filing systems, both physical and digital, including documents stored in Google Workspace and Microsoft Office applications
- Assist with calendar management and scheduling appointments for staff or executives, ensuring timely reminders and updates
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
- Perform general clerical duties such as photocopying, scanning, mailing, and inventory management of office supplies
- Provide administrative support for special projects or tasks as needed, demonstrating flexibility and initiative
- Support office management activities to enhance overall efficiency and workplace organization
- Maintain a clean, professional front desk area and ensure all office equipment is functioning properly
Experience
- Previous office experience or administrative support roles preferred; experience as a receptionist or personal assistant is a plus
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and data entry skills
- Familiarity with multi-line phone systems and excellent phone etiquette required
- Bilingual abilities are highly valued to assist diverse client needs effectively
- Experience with clerical tasks such as proofreading, filing, and document management highly desirable
- Knowledge of QuickBooks or bookkeeping experience is advantageous for supporting financial tasks
- Prior experience in customer service or customer support roles enhances your ability to handle inquiries professionally
- Demonstrated organizational skills with the ability to prioritize tasks efficiently in a busy environment
- Ability to type accurately at a steady pace while managing multiple responsibilities simultaneously
Join us as an Office Assistant and become an essential part of a vibrant team dedicated to excellence! Your enthusiasm, attention to detail, and proactive approach will help foster a welcoming environment while supporting our operational success. We value diversity and are committed to providing paid opportunities that empower individuals eager to grow their administrative expertise.
Job Type: Part-time
Pay: $21.00 - $25.00 per hour
Expected hours: 10 – 30 per week
Benefits:
- Employee discount
- Health savings account
- Paid time off
Work Location: Hybrid remote in Biddeford, ME 04005
Salary : $21 - $25