What are the responsibilities and job description for the Project Coordinator position at RISD - Rhode Island School of Design?
Job Summary
Rhode Island School of Design (RISD) seeks a Project Coordinator to join the President’s Office. The Project Coordinator will provide administrative support to the President’s Office and project support for the high-level, school-wide strategic initiatives. In addition, the individual will work under the direction of the Special Assistant to the President & Secretary to the Board of Trustees to support shorter-term Presidential projects and initiatives, as well as the operations of the School’s Board of Trustees.
The successful candidate will thrive in a campus environment that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities.
Essential Functions:
Presidential Priorities and Initiatives
- Provide administrative support for the President’s Office and college-wide initiatives and projects; organize and provide logistical support for committees and other project-related meetings; assist in meeting planning, preparation, and facilitation; and generate timelines, dashboards, and visuals for tracking project items.
- Maintain documentation and create digital resources (i.e., related Google Sites)
- Assist with the dissemination of communications to internal and external audiences, the preparation of presentations, the development of surveys, and data analysis.
- Update the Strategy and Planning web page as needed.
- Conduct internet-based information gathering on an array of topics pertinent to higher education and art and design to better understand trends and issues and to identify operational models and approaches for consideration.
- Manage student workers as needed.
General President’s Office Support
- Provides project coordination and administrative support as the primary logistical liaison for annual projects (e.g., honorary degree process and presidential holiday cards) and ad-hoc special projects or initiatives directly connected to the President’s office.
- Assist with the formatting and distribution of communications for the President’s office.
- Build tools and processes to manage the logistical complexities of planning cyclical and annual meetings and events
Trustee Office Support
- Provide planning and logistical support for Board of Trustees meetings, hosting, and note-taking
- Provide project coordination and administrative support to the Board of Trustees, including but not limited to tracking and sending routine correspondence/ communications; maintaining official records and documentation of the Board; managing the online Board portal; and compiling and distributing meeting materials.
- Provide systems training to administrative support staff for the Board Committees.
- Assist with the formatting and distribution of communications for the Trustee's office.
- Update the leadership web page to reflect changes in Board membership.
Required Knowledge/Skills/Experience
- Bachelor’s degree or equivalent combination of education and experience.
- Minimum of three years’ experience providing administrative support and/or project
- planning/coordination.
- Proactive, self-starter with ability to anticipate needs and creatively problem-solve.
- Demonstrated ability to work in and support a diverse and culturally inclusive environment.
- Proficiency with, or aptitude and desire to learn, an array of technology and programs, including Google Suite, project management tools, Salesforce, and Mailchimp.
- Excellent organizational skills and the ability to quickly and accurately perform work on multiple simultaneous projects.
- Strong interpersonal skills and verbal and written communication skills with the ability to discreetly handle confidential matters.
Union:
No
Work Schedule:
35 hours per week; 12 months per year
Employment Status:
Full-time; Non-exempt; Regular
Grade:
830NE
Work Modality
On-campus
Documents Needed to Apply:
Resume (Required)
Cover Letter (Required)
Salary Grade Structure
Incomplete applications will not be considered. Please upload all required documents.
The successful candidate will be required to meet our pre-employment background screening requirements.
RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.
For internal use only - Job Family:
Administrative Support Services