What are the responsibilities and job description for the Accountant II position at Ringling College of Art and Design?
Application Instructions
Current Ringling Employees - Apply for jobs internally using the Workday "Jobs Hub" App from Global Navigation Menu on Workday Home Page.
External Applicants - Click the "Apply" button to complete the external application.
Job Description Summary
The Accountant II provides critical support in fixed asset accounting and capital budget analysis. Responsibilities include serving as a Purchase Card (P-Card) data specialist, reconciling accounts, preparing journal entries, assisting with monthly and year-end closings, maintaining the fixed asset system and preparing various financial and tax reports to ensure accurate financial management and compliance.
Job Description
DUTIES AND RESPONSIBILITIES:
Note: The following duties are illustrative and not exhaustive. Responsibilities may evolve based on organizational needs, and similar or related tasks may be assigned as necessary. Management reserves the right to assign additional duties as required.
Note: The following knowledge, skills, and abilities are representative but not exhaustive. Candidates may be expected to demonstrate additional competencies relevant to the role. Meeting the listed qualifications does not guarantee job placement or advancement.
Education and Experience
Current Ringling Employees - Apply for jobs internally using the Workday "Jobs Hub" App from Global Navigation Menu on Workday Home Page.
External Applicants - Click the "Apply" button to complete the external application.
Job Description Summary
The Accountant II provides critical support in fixed asset accounting and capital budget analysis. Responsibilities include serving as a Purchase Card (P-Card) data specialist, reconciling accounts, preparing journal entries, assisting with monthly and year-end closings, maintaining the fixed asset system and preparing various financial and tax reports to ensure accurate financial management and compliance.
Job Description
DUTIES AND RESPONSIBILITIES:
Note: The following duties are illustrative and not exhaustive. Responsibilities may evolve based on organizational needs, and similar or related tasks may be assigned as necessary. Management reserves the right to assign additional duties as required.
- Maintain and keep accurate records of the fixed asset database, including tracking additions, disposals, and depreciation.
- Conduct the annual fixed asset inventory and reconcile it with accounting records.
- Reconcile complex capital accounts, identify variances, and verify the accuracy of journal entries in the general ledger.
- Maintain an accurate and reconciled database for fixed assets and provide financial reporting related to fixed assets.
- Work with other departments (e.g., Facilities, Institutional Technology) to ensure accurate asset information and address any related issues.
- Analyze and reconcile capital budget projects and ensure financial reporting accuracy for capital expenditures.
- Develop budget-to-actual reports for capital projects to support accurate expenditure forecasting.
- Serve as the Workday Purchasing Card (P-Card) data specialist and liaison between cardholders, the bank, and the P-Card Administrator.
- Provide training to employees on P-card transaction verifications
- Maintain and update P-Card policy for the College.
- Prepare and post journal entries and perform account reconciliations.
- Assist with monthly and fiscal year-end closing activities.
- Assist with the preparation of tax schedules and filings, including 1099s, sales tax, and Tourist Development Tax.
- Investigate and resolve discrepancies; make necessary adjustments to ensure financial data integrity.
- Create ad-hoc financial reports and analyses to support departmental decision-making.
- Ensure financial compliance with College policies, procedures, and audit disclosure requirements.
- Perform other related duties as assigned.
Note: The following knowledge, skills, and abilities are representative but not exhaustive. Candidates may be expected to demonstrate additional competencies relevant to the role. Meeting the listed qualifications does not guarantee job placement or advancement.
- Strong knowledge of financial and accounting principles, especially in fixed asset accounting and capital project analysis.
- Analytical and problem-solving skills to identify discrepancies and resolve issues related to fixed asset accounting.
- Advanced proficiency in Microsoft Excel, including the use of formulas, pivot tables, and data analysis tools.
- Familiarity with SAGE Fixed Assets and Workday is preferred.
- Ability to interpret and apply GAAP and institutional policies.
- High attention to detail, accuracy, and organizational skills.
- Excellent written and verbal communication skills.
- Ability to work independently, meet deadlines, and manage multiple tasks effectively.
- Comfortable working with diverse teams across departments.
Education and Experience
- Bachelor’s degree in accounting or a related business discipline.
- Minimum of five years of relevant experience with accounting software in a computerized accounting environment.
- Demonstrated experience with fixed asset tracking, depreciation, additions, disposals, and reconciliations.
- Experience analyzing and reporting on capital budgets and expenditures.
