What are the responsibilities and job description for the Accounting Coordinator position at Rincon Family Services?
Description
Job Title: Accounting Coordinator
Department: Finance
Reports to: Accounting Manager or CFO.
Job Type: Full Time, Salary, Non-exempt
Job Location: Chicago Land Area
Salary Range: $60,000-$70,000
Rincon - Building Spaces, Restoring Communities- Who We Are
What began as a small clinic established by young community leaders on the West Side of Chicago in 1972 has grown into one of the largest providers of high-quality and culturally competent services focusing on counseling and crisis intervention services, substance use prevention and treatment, violence prevention, education, case management, community and family services. We are dedicated to rendering compassionate and effective programs to promote the quality of life by catalyzing to advocate, educate and empower individuals and their families.
Position Description – What The Role Entails
The Accounting Coordinator supports the financial operations of the organization and its company set by aligning day-to-day business cadences with longer-term project timelines, maintaining interdepartmental communication, and advising accounting staff on GAAP.
The Accounting Coordinator leads the month-end close by reconciling bank and credit card accounts and follows-up with appropriate units to drive timely reporting for divisional leadership, c-suite, board, and grant vouchering. The coordinator develops and maintains the departmental calendar, tracking key deadlines and programmatic/strategic milestones, advising management on upcoming items to support project management and maintain continuity of day-to-day departmental functions. The coordinator leverages their understanding of those projects to support accounting staff with proper accounting treatment under GAAP and company policy. The coordinator assists with audits and reporting to support both timely response and continuity of operations
Company Culture - Do Our Values Speak to You?
At Rincon, Our Commitment To Mutual Respect, Inclusivity, And Diversity Is Woven Into The Structure Of All That We Do. We Value
Areas Of Accountability - What You Will Be Doing
Requirements
The Knowledge and Expertise that Matters Most - What you bring to the Role:
Job Title: Accounting Coordinator
Department: Finance
Reports to: Accounting Manager or CFO.
Job Type: Full Time, Salary, Non-exempt
Job Location: Chicago Land Area
Salary Range: $60,000-$70,000
Rincon - Building Spaces, Restoring Communities- Who We Are
What began as a small clinic established by young community leaders on the West Side of Chicago in 1972 has grown into one of the largest providers of high-quality and culturally competent services focusing on counseling and crisis intervention services, substance use prevention and treatment, violence prevention, education, case management, community and family services. We are dedicated to rendering compassionate and effective programs to promote the quality of life by catalyzing to advocate, educate and empower individuals and their families.
Position Description – What The Role Entails
The Accounting Coordinator supports the financial operations of the organization and its company set by aligning day-to-day business cadences with longer-term project timelines, maintaining interdepartmental communication, and advising accounting staff on GAAP.
The Accounting Coordinator leads the month-end close by reconciling bank and credit card accounts and follows-up with appropriate units to drive timely reporting for divisional leadership, c-suite, board, and grant vouchering. The coordinator develops and maintains the departmental calendar, tracking key deadlines and programmatic/strategic milestones, advising management on upcoming items to support project management and maintain continuity of day-to-day departmental functions. The coordinator leverages their understanding of those projects to support accounting staff with proper accounting treatment under GAAP and company policy. The coordinator assists with audits and reporting to support both timely response and continuity of operations
Company Culture - Do Our Values Speak to You?
At Rincon, Our Commitment To Mutual Respect, Inclusivity, And Diversity Is Woven Into The Structure Of All That We Do. We Value
- Dedication- Embodying effective and transparent leadership and quality client care.
- Education – Preventative programming and clinical services based on industry standards, competence and outreach.
- Accountability – Consistent service delivery, measurable success, and sensible financial management.
- Advocacy – Empowerment, reduction of treatment stigma, and relationship building with partners.
- Compassion – Embracing culturally diverse communities and equality through sensitivity to individual needs.
Areas Of Accountability - What You Will Be Doing
- Reconcile bank accounts and credit cards, coordinate accounting staff for timely month-end close, support internal/external reporting needs.
- Develop and maintain departmental calendar; coordinate with internal and external units to proactively identify and resolve accounting issues.
- Coordinate with HR, IT, Facilities, and other functional departments to proactively identify and resolve accounting impacts
- Collaborate with Grants department on needs related to Award/Post-Award phases.
- Support audit preparation, both annually and as needed for other programmatic audits or fiscal administrative reviews; coordinating with staff to get timely submissions without disrupting daily functional needs; support monthly, quarterly, and annual financial reports.
- Support accounting staff with GAAP questions related to specific projects or entities and associated journal entries or account reconciliations
- Prepare and review journal entries for accuracy and completeness, ensuring proper documentation and adherence to GAAP and internal policies.
- Assist with system upgrades or implementations related to accounting software and financial reporting tools.
- Identify process improvement opportunities within accounting workflows and recommend solutions to enhance efficiency.
- Monitor accounts payable and accounts receivable processes, assisting with issue resolution, vendor communications, and aging reports as needed.
- All other duties as assigned
- Health insurance
- Dental & Vision insurance
- Life insurance
- Short- and Long-Term Disability Insurance
- 403(b) Retirement Plan
- Generous PTO (Paid time off)- Accrue up to 21 days in Year 1, some PTO carryover allowable.
- Employee Assistance Program
- Professional Development Opportunities
- Employment may qualify for the Public Service Loan Forgiveness Program (PSLF)
- Certain employees may qualify for City of Chicago commuter transit benefits
- Flexible work schedule and hybrid options (if applicable).
- Collaborative, mission-driven setting focused on accuracy and compliance
- Primarily desk-based work; occasional lifting of up to 15 lbs
- Must be able to operate a computer and other office productivity machinery, including a calculator, copier, and printer. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- This is a full-time position, Monday through Friday.
- The candidate must be able to speak, read, and write in English
Requirements
The Knowledge and Expertise that Matters Most - What you bring to the Role:
- Ability to work independently and collaboratively in a fast-paced environment.
- Organizational skills; ability to meet deadlines; strong attention to detail
- General familiarity with accounting & finance functions, and associated business cadences tied to other functional units
- Excellent communication and interpersonal skills.
- Proficiency in accounting software (QuickBooks or similar)
- Proficiency in Microsoft Office (Excel, Word)
- Education: Associate or bachelor's degree in accounting, Finance, or related field (bachelor's preferred).
- Experience: 2–3 years of accounting experience, preferably in a nonprofit setting; familiarity with GAAP and fund accounting principles.
- Experience with grant compliance and nonprofit audits.
- Commitment to the mission and values of social service organizations
Salary : $60,000 - $70,000