Proposal Coordinator

RINA is currently recruiting for a Proposal Coordinator to join its office in Chicago or Lisle, IL or Brookfield, WI within the RINA Consulting IFI Commercial and Tender Management Division.

Compensation Data

$28.85- $33.65/hour commensurate with education and experience.

Mission

The Proposal Coordinator facilitates the RINA North America proposal process for assigned company pursuits within the Energy and Infrastructure & Mobility industries by leading kickoff strategic planning calls, coordinating cross-functional input, and ensuring timely, high-quality deliverables that align with client requirements and RINA brand standards.

Key Accountabilities

• Analyze client request (RFP/Q) and develop proposal responsibility matrix and schedule for review by senior proposal staff
• Set up and lead proposal kickoff calls to ensure alignment on proposal strategy and direction
• Set up and format proposal documents and presentation decks according to RINA templates
• Coordinate technical content from operations teams
• Prepare draft versions of proposal content as assigned (resumes, project fact sheets, corporate information)
• Proofread all material for grammatical and formatting errors
• Edit content to convey clear, concise messaging
• Create simple graphics that meet RINA brand standards
• Work closely with senior proposal staff to manage timelines for each proposal, ensuring that deadlines are met
• Regularly communicate proposal or presentation status and progress to operations team
• Verify compliance with client requirements
• Facilitate proposal or presentation review meetings as necessary
• When hard copies are required, physically produce documents using internal production resources OR coordinate vendor production of documents
• Coordinate on time delivery of assigned proposals, whether via online portal, FedEx, or via RINA employee
• Archive proposal documents as per regional policy
• Maintain proposal content libraries
• Attend weekly Proposal Team meetings to review pending items, proposal status, and team initiatives
• Provide assistance to senior proposal staff
  
  

Qualifications

• Bachelor’s degree
• 1 years of proposal experience OR 3 years of relevant Architecture/Engineering/Construction (AEC) experience
• Proficient with Microsoft Word, Microsoft PowerPoint, and Adobe InDesign
• Strong organizational skills
• Excellent attention to detail and time management skills
• Ability to multi-task
• Critical thinker
• Comfortable self-managing; motivated self-starter who will work well with a geographically dispersed team.
• Basic understanding of A/E/C industry terminology and procedures preferred
• Proficient in working with a variety of personality types while maintaining professionalism and accountability.
• Understanding of basic marketing principles
• Experience working under tight time constraints a plus.
  
  

The above statements are intended to describe the general nature of the work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required.

Competencies

• EARN TRUST - Take everyone's opinion into account and remain open to diversity
• PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
• PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
• BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
• MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
• ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
• THINK FORWARD - Capitalise on experiences and translate them into action plans for the future
  
  

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.

RINA North America provides a comprehensive benefits package, including the following insurance options: Medical, Dental, Vision, Medical Flexible Spending Account, Dependent Care Spending Account, Health Savings Account, Transit, Parking, Basic Life, Basic AD&D, Voluntary Life, Voluntary AD&D, Short-Term Disability, Long-Term Disability, Voluntary Accident, Voluntary Critical Illness, Identity Theft Protection, Pet Insurance, and Employee Assistance Program. Additional benefits provided include paid time off, company holidays, tuition reimbursement, nursery grant, travel resource services, and 401K plan with company discretionary match.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. It is the policy of RINA to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy) national origin, age, disabilities, marital status, sexual orientation, genetics, military status, disabled veterans, recently separated veterans, other protected veterans (veterans who served during a war or in a campaign or expedition for which a badge has been authorized), and Armed Forces service medal veteran, or any other characteristic protected by state or federal law. We are strongly committed to this policy and believe in the concept and spirit of the law.

RINA does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of RINA without a prior written search agreement will be considered unsolicited and the property of RINA. Please, no phone calls or emails.