Administrative Assistant for Top-Producing Real Estate Agent at Riley Smith Group

Administrative Assistant for Top-Producing Real Estate Agent at Riley Smith Group

This is a full-time position based in our Coconut Grove office.

POSITION OVERVIEW

Randi Connell is seeking a highly organized and motivated administrative assistant to support one of their top-producing real estate agents. The ideal candidate should have prior administrative experience, and a strong ability to organize and manage daily tasks.

WHAT I'M LOOKING FOR

• Very strong overall organizational skills and innovative thinking
• Proven ability to lead and prioritize in a fast-paced environment
• Tech-savvy, flexible, and self-motivated
• A proactive problem-solver with a can-do attitude!

RESPONSIBILITIES

Administrative Support:

• Manage daily schedule, ensuring optimal use of time.
• Handle phone calls, emails, and other correspondence professionally and promptly.
• Organize and maintain files, both physical and digital, ensuring easy accessibility.
• Maintain business trackers and project management systems to monitor workflow and progress

Transaction Management:

• Oversee real estate transactions from start to finish, ensuring accuracy and attention to detail throughout each transaction.
• Assist in preparing and organizing real estate contracts, agreements, and documents.
• Coordinate with clients, other agents, title companies, and legal professionals to ensure seamless transaction processes.
• Maintain accurate and up-to-date records of all transactions and related documentation

Marketing and Promotion:

• Create email marketing campaigns and other digital marketing materials to drive engagement and leads.
• Prepare listing presentations and CMAs (Comparative Market Analysis) to support in winning new listings.
• Assist in developing marketing materials, including property listings, flyers, brochures, and online content.
• Manage social media profiles, ensuring consistent branding and engaging content.

Client Relations:

• Provide exceptional customer service to clients by addressing inquiries and concerns promptly and professionally.
• Assist in organizing and coordinating open houses, property showings, and client events.
• Maintain client databases, keeping records of interactions and preferences.
• Attend inspections and photoshoots to support the agent and ensure smooth operations.

Strategic and Creative Operations:

• Work with realtor on business strategies, efficiency and organization in the business.
• Develop innovative business strategies to enhance efficiency and foster growth.
• Handle daily operations with creativity and precision, making adjustments as needed for optimal results.

QUALIFICATIONS

• Minimum of 2 years of experience in an administrative role.
• Strong organizational skills and attention to detail.
• Proficient in using office software and tools
• Excellent communication skills
• Self-motivated with the ability to multitask and prioritize tasks effectively.
• Experience with social media management and basic graphic design is a plus.

If you are a proactive and dedicated administrative professional I invite you to join my team and contribute to my continued success.

Please send your resume to randi@rileysmithgroup.com to apply.