What are the responsibilities and job description for the Riken Americas Corp. - Accounts Payable Clerk position at Riken Elastomers?
Job Title: Riken Americas Corp. - Accounts Payable Clerk
Department: Administration
Location: In Plant – Kentucky or New Jersey
Reports To: Senior Accounts Payable Clerk
FLSA: Non-exempt
Summary:
The purpose of the Accounts Payable position is to process and pay invoices from services rendered rentals and purchases of every item that is related to the company and its need to produce our product. Analyze any invoice discrepancies, contact and work with employees in other departments to resolve those issues, and report unresolved problems in a timely manner.
Essential Duties and Responsibilities include but are not limited to:
The foregoing is not necessarily an exhaustive list of the minimum requirements and specifications necessary to perform the essential functions, including all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be a reflection of the current job tasks, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change or exigencies require it (this includes but is not limited to emergencies, changes in personnel, workload, rush jobs, or technological developments).
- Process all invoices for payment on a timely basis, ensuring all necessary signatures and supporting documents (ex. packing slips, bills-of-lading, etc.) are present, reviewing all purchase orders and resolving all discrepancies. Ensure appropriate general ledger accounts and cost centers are used for expense invoices.
- Ensure all outstanding vendor credit memos are applied when making each payment when applicable.
- Verify prices on purchase orders for raw material purchases match the price in the vendor’s invoice before recording the invoice in the accounting system.
- Receives and reviews the accuracy of travel and entertainment expense reports; verifies all receipts are provided, records expenses into appropriate General Ledger accounts, and prepares reimbursements to the appropriate employee or candidate applying for employment.
- Perform or process all month-end or year-end closing tasks including reconciliations and accruals.
- Maintain accurate and complete vendor master files in the Accounts Payable system. Request and validate electronic banking information from vendors as needed or requested.
- Maintain and order office supplies as needed or requested.
- Review the company credit card invoice and ensure that approvals are received from all applicable departments prior to recording the invoice in the A/P system.
- Participate in annual CPA audits and provide all requested documents and forms.
- Record all daily cash transactions / bank deposits, prepare daily cash reports.
- Deposit (electronically) checks that are received in the office and notify the accounting department whenever a deposit is made.
- Process all voided and reissued checks and ensure they are correctly recorded in the A/P system.
- Maintaining historical records of all invoices, reports, receipts, and checks by saving documents properly in the company electronic database.
- Request vendor statements when discrepancies or missing invoices are suspected, reconcile the statements as needed, and research and correct any errors or omissions.
- Follow-up with vendors who have outstanding checks for more than 14 days. Place a stop payment request with the bank and reissue the check as needed.
- Convert as many vendors to ACH payment from check payments as possible.
- Perform other related duties and special projects assigned.
Qualifications:
- High school diploma or general education degree (GED) required. Associate’s degree in accounting or business is preferred. A minimum of two to three years’ experience in Accounts Payable is required and working in a manufacturing environment a plus.
- Intermediate proficiency with Microsoft Excel and proficiency in other Microsoft Office 365 Applications or related programs.
- Must be able to work independently and as a part of a team.
- Ability to maintain confidentiality and meticulous records.
- Must be detailed oriented and organized.
- Proficient in time management with ability to work under pressure and meet deadlines.
- Excellent interpersonal communication (verbal and written) skills, including the ability to communicate with all levels internally and externally.
- Must have strong prioritization skills.
- Must have excellent problem-solving skills.
- Must have excellent analytical skills, ensure accuracy and be numerically astute.
- Thorough knowledge of basic general accounting concepts and the accounts’ payable function.
- Must be able to promote and encourage teamwork.
- SAP accounts payable experience is required.
- Employees must be able to relate to other people beyond giving and receiving instructions:
(a). can get along with co-workers or peers without exhibiting behavioral extremes.
(b). perform work activities requiring negotiating, instructing, persuading, or speaking with others.
(c). respond appropriately to criticism from a supervisor.
Reporting to this position: No direct reports
Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical demands:
- Constantly required to sit, stand, talk, or hear.
- Occasionally required to walk.
- Occasionally required to balance or stoop.
- Occasionally required to use hands to finger, handle or feel objects, tools, or controls.
- Occasionally required to lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision including concentrated vision for long periods of time, distance vision, peripheral vision, color vision, and the ability to adjust focus.
Work environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
- Minimum exposure to plant environment.
- Exposure to low noise levels in office environment.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
As an Equal Opportunity Employer, we are committed to a diverse workforce.
