Senior Marketing Event Specialist-Trade Shows & Ancillary Events

Are you an organized, detail-driven event professional who loves bringing complex programs to life? Do you thrive on execution, logistics, and collaborating with clients and internal teams to deliver polished experiences? Right On Pointe is seeking a Senior Marketing Event Specialist to join our team full-time, with a primary focus on trade shows and ancillary events, including client dinners, receptions, off-site experiences, and hosted activations. 

This role is ideal for someone who enjoys being hands-on, keeping multiple workstreams organized, and ensuring nothing falls through the cracks. If you excel in a fast-paced environment and take pride in seeing well-executed events come together seamlessly, we would love to hear from you. 

Who We Are 

Right On Pointe is a strategic experiential and event marketing agency producing high-impact corporate events, incentive experiences, trade show programs, and supporting events worldwide. We are a detail-driven, collaborative team that values preparation, accountability, and delivering polished experiences that support real business goals. 

What You’ll Do 

As a Senior Marketing Event Specialist, you will support and, in some cases, own defined scopes within trade show programs and standalone ancillary events. You will work closely with Marketing Event Managers and senior leadership to execute logistics-heavy workstreams and support client-facing planning and delivery. 

This is an individual contributor role with no people management responsibilities. The role includes direct client interaction and moderate travel based on event schedules. 

Core Responsibilities 

1. Event Planning and Project Coordination 

• Support the planning and execution of trade show programs, including booth logistics, exhibitor requirements, vendor coordination, and pre-show preparation 
• Lead or support ancillary events such as hosted dinners, receptions, off-site activations, and smaller experiential moments tied to larger programs 
• Own assigned logistics workstreams, including timelines, deliverables, and task tracking 

2. Client-Facing Coordination 

• Serve as a point of contact for assigned client workstreams, providing clear communication, updates, and follow-up throughout the planning process 
• Participate in client meetings to review logistics, timelines, and execution plans 
• Ensure client expectations, branding, and priorities are reflected in assigned scopes of work 

3. Trade Show and Event Logistics 

• Coordinate event logistics such as asset shipments, vendor schedules, registration details, rooming lists, and onsite plans when applicable 
• Support exhibitor and sponsorship-related logistics in collaboration with Event Managers 
• Maintain detailed planning documentation to ensure seamless execution 

4. Vendor and Budget Support 

• Coordinate with venues, vendors, production partners, and suppliers under the direction of Event Managers 
• Assist with estimates, budget tracking, and reconciliation for trade shows and ancillary events 
• Flag budget risks or changes early and support cost control efforts 

5. Planning Tools and Documentation 

• Manage and maintain planning tools, including budgets, timelines, logistics schedules, event specs, meeting agendas, and detailed project notes 
• Create clear, polished internal and client-facing presentations, run-of-show documents, and planning materials using PowerPoint and related tools 

6. On-Site Event Support 

• Provide onsite execution support for trade shows and ancillary events, acting as a client-facing representative of Right On Pointe 
• Proactively troubleshoot issues onsite to ensure smooth execution and client satisfaction 

7. Post-Event Support and Continuous Improvement 

• Support post-event wrap-ups, recaps, and client debriefs 
• Contribute to internal documentation and learnings to inform future programs 

What We’re Looking For 

We are looking for a reliable, organized, and collaborative event professional who takes ownership of their work and communicates clearly with clients and teammates. 

Key Characteristics 

• High attention to detail and strong follow-through 
• Calm, adaptable, and solutions-oriented when plans change 
• Strong written and verbal communication skills 
• Proactive mindset with the ability to anticipate needs and flag risks early 
• Highly organized and comfortable managing multiple priorities 

Key Skills and Experience 

• 3–5 years of experience in corporate events, experiential marketing, or agency environments 
• Hands-on experience supporting or executing trade shows and ancillary events such as dinners, receptions, or off-site activations 
• Experience working directly with clients in a professional, service-oriented capacity 
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint 
• Experience using tools such as Cvent, Teamwork, Slack, or similar project management and collaboration platforms 
• Comfortable working primarily remotely, with travel required based on event needs 

Why Join Us? 

At Right On Pointe, we do things “The Right On Pointe Way.” We foster a supportive, collaborative, and growth-oriented environment where smart planning, clear communication, and strong execution are valued. 

This role offers: 

• A full-time, salaried position with an annual salary range of $60,000–$65,000, based on experience 
• A hands-on, execution-focused role with meaningful client interaction 
• Ownership of defined logistics-heavy workstreams without people management expectations 
• Exposure to a variety of clients, trade shows, and ancillary event formats 

In addition, Right On Pointe offers: 

• Hybrid Work Environment: In-office collaboration Tuesday through Thursday, with remote flexibility the rest of the week 
• Paid Vacation and Holidays: Time off to recharge and spend time with family and friends 
• Team Culture: Team outings, retreats, and opportunities to build strong connections 
• Professional Development: Growth opportunities because your success is our success 
• Travel Opportunities: The chance to experience new locations and gain valuable onsite event expertise 
• Inspiring Environment: A team that values creativity, collaboration, and thoughtful execution 

Growth and Development 

This role is designed as a strong foundation within Right On Pointe’s event marketing team. As the agency grows, there is opportunity to take on expanded scopes, increased client ownership, and broader program responsibility. Growth may include progression into a Marketing Event Manager role, deeper specialization within trade shows or experiential programs, or expanded leadership responsibilities based on performance, interest, and business needs. 

How to Apply 

If this sounds like a great fit, we would love to hear from you. Please send your resume and cover letter to ntaylor@rightonpointe.com. Let’s create exceptional experiences that are Right On Pointe. 

Equal Opportunity Employer Statement 

Right On Pointe is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.