What are the responsibilities and job description for the Administrative Assistant position at RIGHT NOW HEATING and AIR CONDITIONING?
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure the smooth functioning of our team at our Blackfoot location. The ideal candidate will be responsible for handling communications, maintaining records, coordinating Installs and sales, and providing administrative support to leadership and staff. Strong organizational skills, professionalism, and the ability to multitask in a fast-paced environment are essential. This role plays a key part in maintaining efficiency, delivering excellent customer service, and supporting overall business objectives.
Responsibilities include:
- Prepare job folders and ensure all required documents are included
- Process incoming payments, including applying cash or checks to job folders
- Make copies of checks and forward them to the headquarters administrative team
- Maintain and update internal spreadsheets and tracking documents
- Handle cash and check deposits accurately and in a timely manner
- Process employee PTO and advance requests
- Ensure timesheets are completed and submitted on schedule
- Reconcile credit card statements and petty cash
- File invoices and mail out payments for invoices due
- Install/Sales coordination
- Collections
- Assist with onboarding
Benefits Offered:
- Medical, Dental, and Vision Insurance
- 401(K) with a generous company match
- Company-paid Long Term Disability Insurance
- Company-paid life insurance policy
- Short term disability and voluntary life insurance
- Paid Vacations and Holidays
Start Your Future With Us!
Right Now Heating, Air Conditioning, Plumbing & Electrical stands out—on the road with our iconic pink trucks and in the way we care for our people and our community. We’re a peoplefirst company built on craftsmanship, accountability, and teamwork. Our skilled professionals take pride in delivering reliable, highquality service and treating every home with respect. When you join Right Now, you become part of a team that does the job right and takes care of each other along the way. After 25 years in business, we remain proud to be one of the most employeefocused companies in the Northwest, investing in our people and setting them up for longterm success.
Right Now Heating, Air Conditioning, Plumbing & Electrical We're an equal opportunity employer, embracing diversity and ensuring equal opportunities for all qualified applicants. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law.
Salary : $19 - $21