What are the responsibilities and job description for the Part-time Administrative Assistant position at Right Executive Search, LLC?
Administrative Assistant
Ramsey, NJ | In-Office (Limited Remote Flexibility After Training Period)
Accounting & Advisory Firm
Compensation: $27 to $37 per hour DOE (24-30 hours per week)
About the Role
Our client is a boutique accounting and advisory firm seeking a highly organized and proactive Administrative Assistant to support both administrative and operational functions of the business. This role plays a critical part in keeping the firm running efficiently, spanning client service, workflow management, bookkeeping support, HR administration, and process coordination. The position reports within a structured office environment and requires strong discretion when handling confidential client and financial information.
Key Responsibilities
- Manage executive calendars, client meetings, scheduling, reminders, and operational priorities
- Oversee workflow management through Canopy (CRM and task management platform)
- Support human resources functions including onboarding, payroll administration, and employee documentation
- Maintain client databases, master lists, and confidential tracking systems related to tax preparation, billing, and client engagement status
- Prepare, proofread, and distribute professional correspondence, summaries, and follow-up communications
- Collaborate with team members to improve internal processes and ensure efficient office operations
- Support accounts receivable and collection efforts
- Assist with bookkeeping and administrative accounting tasks as needed
- Create and maintain process documentation as systems and workflows evolve
- Serve as a go-to resource for technology questions and assist with troubleshooting and learning new software platforms
- Leverage AI tools to streamline workflows, improve documentation, and enhance day-to-day operational efficiency
Qualifications
- 7 years of experience as an Administrative Assistant, Office Manager, Practice Manager, Executive Assistant, or similar role
- Experience with one or more CRM systems; Canopy experience is a strong plus
- Strong technology aptitude with ability to quickly learn new software and troubleshoot independently
- Experience using AI tools (such as ChatGPT, Copilot, or similar) to support administrative tasks, drafting, or workflow automation preferred
- Experience supporting bookkeeping or accounting-related functions preferred
- Proficiency with Microsoft Office Suite including Outlook, Word, and Excel
- Knowledge of QuickBooks Online is a plus
- Excellent written and verbal communication skills with strong organizational and multitasking abilities
- Resourceful with exceptional problem-solving/analytical skills
What They Offer
- Competitive hourly compensation of $27 to $40 per hour depending on experience
- Flexible scheduling for the right candidate, with standard hours of 9:00 AM to 5:00 PM
- Part-time option available at approximately 24 to 30 hours per week with flexibility on number of days
- Limited remote work flexibility available following training and acclimation period
- Supportive, team-oriented culture with a commitment to professionalism and diversity
Salary : $27 - $40