What are the responsibilities and job description for the Administrative Assistant / Project Coordinator position at Rig Integrity Solutions?
Company Description
Rig Integrity Solutions is a leading international provider of technical services for the oil and gas industry. Specializing in inspection, maintenance, and consultancy.
Job Overview
We are seeking a detail-oriented and highly organized Administrative Assistant / Project Coordinator to support daily operations and assist in managing multiple projects. This role requires exceptional proficiency in Microsoft Excel, Microsoft Office Suite, and PDF document management. The ideal candidate will be proactive, efficient, and capable of handling a variety of administrative and project-related tasks in a fast-paced environment.
Key Responsibilities
- Provide administrative and clerical support to management and project teams.
- Prepare, format, and maintain project documentation including reports, spreadsheets, and presentations.
- Track project progress, deadlines, and deliverables using Excel and other project management tools.
- Create and edit professional PDF documents, ensuring accuracy and consistent formatting.
- Manage data entry, document filing (digital and physical), and recordkeeping systems.
- Assist with budget tracking, expense reporting, and procurement support.
- Compile, analyze, and present data using Excel formulas, pivot tables, charts, and data visualization tools.
- Support process improvement initiatives and ensure adherence to company standards and procedures.
Required Skills & Qualifications
- Proven experience as an Administrative Assistant, Project Assistant, or Coordinator role.
- Advanced Excel skills: ability to use formulas, pivot tables, charts, data validation, and conditional formatting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong experience working with PDF editing tools (e.g., Adobe Acrobat, Nitro, or similar).
- Excellent written and verbal communication skills.
- Strong attention to detail, organization, and time management.
- Ability to multitask and manage competing priorities.
- Experience supporting multiple projects simultaneously is a plus.
Compensation & Benefits
Competitive salary based on experience