Payroll and Benefits Administrator

Job description:

Job Title: Payroll and Benefits Administrator

Location: Onsite – Santa Monica, CA 90403

Job Type: Part-time

PT Pay Range: $65,000-75,000 per year

About Us

Riehl Construction Consulting is a dynamic and growing company seeking a highly motivated and experienced Payroll and Benefits Administrator. This role will be overseeing and executing the full scope of benefit and payroll functions. This is a hands-on role requiring both strategic insight and meticulous attention to administrative detail. Experience with manual full-cycle payroll is a must.

About the Role

The Payroll and Benefits Administrator will lead, acting as a critical partner to leadership while ensuring full compliance with Federal and California employment regulations. The ideal candidate will be both people-focused and process-driven. This role will need to be able to handle sensitive employee matters with professionalism and lead performance management efforts with fairness and clarity.

This role is heavily involved in both HR and payroll functions and requires someone capable of managing complex administrative processes while staying responsive in a fast-paced, evolving environment.

Responsibilities

• Serve as a trusted advisor to company leadership and employees on HR and compliance matters
• Manage the full employee lifecycle: recruiting, onboarding, orientation, offboarding
• Administer benefits through the Ease platform, including open enrollment, new hire setup, terminations, and 401(k) management
• Run semi-monthly payroll using QuickBooks Desktop with high accuracy and extreme attention to detail
• Ensure accurate record keeping of all changes that take place during each payroll period include PTO requests, changes to 401k contributions, timecards, and employee mileage tracking.
• Maintain compliance with state and federal labor laws; update handbooks, policies, and internal documentation
• Handle employee relations with discretion, professionalism, and sound judgment
• Assist with annual performance review processes, including preparing documentation and facilitating or supporting review conversations
• Track and administer leave (FMLA, CFRA, etc.), workers’ compensation claims, and other employee-related issues
• Maintain accurate employee records and ensure proper documentation for audits, compliance, and reporting
• Continuously evaluate and improve HR processes, recommending new tools or workflows as needed
• Support and lead recruiting for all company positions
• Prepare reports and ensure timely communication of key HR metrics to leadership

Key Competencies

• Highly detail-oriented with proven ability to manage payroll processes without error
• Skilled in managing sensitive employee relations matters with diplomacy
• Comfortable thinking and reacting quickly in dynamic, often high-pressure situations
• Excellent organizational, communication, and decision-making skills
• Strong understanding of California labor laws, HR compliance, and payroll compliance

Qualifications

• Minimum 5 years of HR, Payroll and Benefits experience, including employee relations.
• Experience managing a workforce with at least 30 employees
• SHRM-CP, SHRM-SCP, PHR, PHRca, or SPHR preferred
• Proficient in QuickBooks Desktop Payroll and Microsoft Office Suite
• Experience with HRIS platform, Ascensus 401(k) administration, and full-cycle recruiting strongly preferred
• Ability to maintain confidentiality and use sound judgment in sensitive situations

Schedule

• Monday to Friday During Business Hours (Flexible)
• On-site

Benefits

• 401(k) with matching

Note

This job description is not intended to be all-inclusive. Other duties and responsibilities may be assigned as needed.

Job Type: Full-time