Accounting Coordinator

Ridgeview Mission Critical is an established and rapidly growing electrical contractor specializing in high-quality commercial, industrial, and mission-critical/data center projects. We are dedicated to safety, teamwork, and delivering excellence on every job. Our people are problem-solvers, collaborators, and skilled professionals who take pride in doing things the right way.

Position Summary

We are seeking an experienced Accounting Coordinator to serve as a key operational and financial support partner within our electrical contracting business. This role plays a critical part in ensuring accurate job costing, union workforce time tracking, accounts payable processing, and project documentation compliance.

This is not a basic administrative position — the ideal candidate brings strong construction accounting knowledge, understands union labor environments, and can operate independently while supporting both field and office leadership. The position requires a high level of accuracy, discretion, and the ability to proactively identify and resolve discrepancies before they impact payroll, billing, or project performance.

Key Responsibilities

• Set up new projects in accounting systems, ensuring proper cost structure and coding alignment
• Review, code, and reconcile company credit card transactions to appropriate cost codes and projects
• Review subcontractor and purchase order invoices for accuracy, contract compliance, and proper job cost allocation
• Enter accounts payable with a strong focus on accuracy
• Send out and track subcontracts and purchase orders, ensuring proper execution and documentation
• Perform vendor and customer setup, maintaining accurate and compliant records
• Support MEP invoicing processes, ensuring accuracy and alignment with contract requirements
• Ensure all project-related costs are accurately coded to support real-time job costing and financial reporting
• Assist leadership with cost tracking, variance identification, and financial documentation for projects
• Support month-end close processes and provide documentation for audits as needed
• Review weekly timecards for 80 union electricians, ensuring correct job coding, classifications, and hours
• Proactively follow up with foremen, project managers, and field staff to resolve discrepancies
• Monitor and track employee PTO balances and usage
• Support compliance with union agreements and documentation requirements, including union reporting
• Coordinate closely with payroll to ensure accurate processing
• Notarize pay applications and other contractual project documents
• Maintain organized and audit-ready financial and project records
• Ensure invoice and cost documentation aligns with contractual billing requirements
• Support lien waivers, vendor compliance documentation, and insurance tracking as needed
• Review and approve employee expense reimbursements in accordance with company policy

Qualifications

• 5 years of experience in construction office administration or construction accounting
• Experience working in an electrical contracting or specialty trade environment strongly preferred
• Strong understanding of job costing and construction cost codes
• Experience supporting union workforce payroll and time tracking preferred
• Solid knowledge of accounts payable processes
• Proficiency in Microsoft Excel and construction accounting software (ERP experience preferred)
• Active Notary Public license or willingness to obtain
• Strong analytical skills and attention to detail
• Ability to work independently and manage multiple priorities in a deadline-driven environment

What We Offer

• Competitive pay based on experience
• Health, dental, and vision insurance
• 401(k) with employer match
• Paid time off and holidays
• Growth opportunities in a supportive, team-oriented environment