Accounting Coordinator

CONSTRUCTION IS LEADING THE WORLD IN CAREER OPPORTUNITIESAND THOSE OPPORTUNITIES CAN BE FOUND AT THE STATE GROUP.

The State Groups family of companies is experiencing exponential growth through investing in our people, innovation, and technology. Since 1961, our 3,500 professionals in North America have provided comprehensive, multi-trade industrial contracting services, including Electrical, Mechanical, and Civil, on a single-source basis. We have tremendous opportunities for driven leaders looking for a high-energy career.

We are seeking an Accounting Coordinator to work at our Welch and Rushe company in Upper Marlboro, Maryland.Welch and Rushe have been operating for more than 50 years as a full-service mechanical contractor specializing in comprehensive HVAC and plumbing construction services. Over the years, they have built a strong reputation for being an honest, reliable, and dependable company.

Benefits Of Working With Us

• This position is an integral part of our success and provides opportunities for career advancement.
• 100% PAID medical, dental, and vision insurance.
• Paid time off, including vacation, sick days, and holidays.
• 401(k) Retirement Plan with company match and immediate vesting.
• Competitive compensation, annual pay increases, and bonuses.
• State embraces and encourages workplace diversity.
  
  

What You Will Do

• Manage customer service calls and support technicians and project managers with purchase orders.
• Set up and maintain service rates, new customers, and locations within A/R and Service Management systems.
• Serve as an effective liaison between office personnel and field staff, ensuring clear, timely, and accurate communication across teams.
• Run work order status reports and manage all open work orders, including notes and scheduling updates.
• Review completed work orders for accuracy, including time, materials, POs, descriptions, notes, and PM material deductions.
• Prepare and revise invoices as needed, submit them to the Service Manager for approval, and send invoices daily.
• Complete monthly billing duties such as statements, Preventive Maintenance billing, and tracking PM visits, hours, and renewals.
• Maintain the Maintenance Agreement log, including expiration tracking, required updates, rate changes, and renewal analysis.
• Process service invoice coding, verify POs, receive parts, and support A/R with payments, deposits, logs, and followup on outstanding invoices.
  
  

What You Need To Join Our Team

• 8 years of relevant experience and an associate degree (or equivalent combination of education and experience).
• Experience in the service or construction industry is preferred.
• Strong time management skills; efficiently prioritizing tasks and managing competing deadlines.
• Experience with AIA billing required.
• Proficiency in Sage and Microsoft Office Suite.
• Strong analytical skills and attention to detail.
• Excellent organizational, interpersonal, and communication skills.
  
  

To learn more about our organization, visit our websites atwww.stategroup.comandwww.welchandrushe.com.

The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email M.Harris@stategroup.com.

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