Proposal Coordinator

Title: Proposal Coordinator

Reporting to: Business Development Manager

Overview of Role

The Proposal Coordinator will be responsible for creating and editing content and overall production of proposals, capability statements, and other related marketing materials. In addition, the Proposal Coordinator will facilitate the creation of proposal-related documentation, including firm profiles, experience, resumes, and maintain proposal templates.

Truth. Trust. Together. Tomorrow.

At RLB, we speak the truth, build for the long term, look out for each other and work to do good. We are driven by outcomes, creating tailored solutions that deliver successful projects. We believe that when we bring together the right people doing things the right way, we make progress for our clients and our communities

RLB is an award-winning international firm, known for providing property and construction consultancy advice at all stages of the construction cycle. Utilizing its many years of experience and professionally trained employees, RLB continues to firmly establish itself as one of the major players in the construction industry throughout the Americas, Africa, Asia, Europe, Middle East, and Oceania. Our employees are involved in a variety of projects across a range of sectors, from sports arenas and healthcare to higher education and convention centers.

As a privately held company, we hire the best people, give them exceptional training, and provide extensive opportunities for professional growth while working on exciting projects and providing an excellent compensation and benefits package.

Essential Functions

· Content development, including writing and editing

· Document development, producing polished client submissions

· Perform quality assurance checks on all documentation

· Assist in Go/ No-Go process

· Responsible for production and delivery efforts

· Maintain company image and brand through the creation and use of templates, presentation materials, graphics, supporting tools and a past proposal library

· Actively and constantly seek to improve the proposal process

· Contributes to team performance by collaboration and effective communication.

· Professional writing, strong editing and page design ability required

· Ability to manage multiple projects and processes and handle competing priorities

· Excellent oral and interpersonal communication skills

· Detail-oriented and able to adhere to tight deadlines

· Proficient with MS Office (Word, Excel, PowerPoint, Outlook)

· Experience with InDesign is required

· Experience with Adobe Creative Suite programs such as Illustrator and Photoshop is preferred

· Ability to attend client meetings and conferences as needed

· Adds to team effort by accomplishing other duties as assigned.

The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results.

· BA/BS in marketing, communications, English, journalism or a related field or equivalent work experience

· 3 years’ experience in preparing proposals in an A/E/C environment

Physical Requirements and Working Conditions

· Indoor office environment. May require work on site location when necessary.

· Equipment used includes computers and standard office machines.

· Essential physical tasks include: the ability to work on a computer and the ability to answer and speak on a telephone.

RLB is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices based on race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.