Proposal Coordinator

Title: Proposal Coordinator

Reporting to: Head of Marketing & Communications

Overview of Role

The Proposal Coordinator will be responsible for creating and editing content and overall production of proposals, capability statements, and other related marketing materials. In addition, the Proposal Coordinator will facilitate the creation of proposal-related documentation, including firm profiles, experience, resumes, and maintain proposal templates.

Truth. Trust. Together. Tomorrow.

At RLB, we speak the truth, build for the long term, look out for each other and work to do good. We are driven by outcomes, creating tailored solutions that deliver successful projects. We believe that when we bring together the right people doing things the right way, we make progress for our clients and our communities

RLB is an award-winning international firm, known for providing property and construction consultancy advice at all stages of the construction cycle. Utilizing its many years of experience and professionally trained employees, RLB continues to firmly establish itself as one of the major players in the construction industry throughout the Americas, Africa, Asia, Europe, Middle East, and Oceania. Our employees are involved in a variety of projects across a range of sectors, from sports arenas and healthcare to higher education and convention centers.

As a privately held company, we hire the best people, give them exceptional training, and provide extensive opportunities for professional growth while working on exciting projects and providing an excellent compensation and benefits package.

Essential Functions

• Develop and produce polished client submissions and marketing materials
• Content development, including writing, editing, and proofreading
• Perform quality assurance reviews to ensure accuracy, consistency, and compliance
• Assist with Go/No-Go processes and proposal planning efforts
• Coordinate proposal production and delivery efforts, including leading kickoff meetings, proposal reviews, and assisting with interview preparation
• Develop graphics, layouts, and visual materials that enhance proposal quality and presentation
• Maintain company brand standards through templates, presentation materials, graphics, supporting tools, and proposal library resources
• Continuously seek opportunities to improve proposal processes and workflows
• Collaborate effectively with technical staff, leadership, and marketing teams
• Strong professional writing, editing, and graphic/layout design skills required
• Ability to manage multiple projects, deadlines, and competing priorities in a fast-paced environment
• Excellent oral, written, and interpersonal communication skills
• Detail-oriented with strong organizational skills and ability to meet tight deadlines
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Proficiency in Adobe InDesign required; experience with Adobe Illustrator and Adobe Photoshop preferred
• Occasionally attend virtual client meetings, proposal interviews, and conferences as needed
• Support additional marketing initiatives as assigned

The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results.

· BA/BS in marketing, communications, English, journalism or a related field or equivalent work experience

· 3 years’ experience in preparing proposals in an A/E/C environment

Physical Requirements and Working Conditions

· Indoor office environment. May require work on site location when necessary.

· Equipment used includes computers and standard office machines.

· Essential physical tasks include: the ability to work on a computer and the ability to answer and speak on a telephone.

RLB is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices based on race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.