Payroll Mail Processing Specialist

Position Title: Field Representative I

Fulfillment Spec.MS Onsite.USA

Armonk, NY

40 hours per week, M-F 8:00am-5:00pm (1 hour lunch)

POSITION PROFILE

Performs multiple duties to ensure all incoming mail for corporate payroll department is handled individually through to proper distribution and recording of each item received. Position will receive, open, read, sort, and route incoming mail. Routing methods include scanning, addressing, and processing. Duties will also include keeping necessary records and completed forms for strict compliance.

JOB DUTIES AND RESPONSIBILITIES

• Receives incoming mail items and identifies the proper method for distribution based on the content of each item.
• Distribution methods include scanning, emailing, faxing, address lookups, and processing for outbound mailing.
• Maintains impeccable records of all activities for compliance and management reporting.
• Performs duties related to the shipping and receiving of materials.
• Maintains inventory of supplies and follows the ordering process as needed.
• Serves as a liaison with the payroll department.
• Operates copier and scanning equipment, postage meter, and computer systems.
• Performs filing duties to ensure compliance and proper archiving as needed.
• Performs other duties as assigned.
• Maintains the highest levels of customer care while demonstrating a friendly and cooperative attitude.

Qualifications (Education, Experience, and Certifications)

• High school diploma or GED required, along with 2–3 years of related work experience.
• Intermediate to advanced computer skills required to follow processes and maintain records.

Equal Employment Opportunity Statement

• Ricoh is an Equal Opportunity/Affirmative Action Employer — Minorities/Women/Protected Veterans/Disabled.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with

a job.