Logistics Coordinator

About Richmond Wholesale Meat

Richmond Wholesale Meats, a Pro Food Solutions company, is a trusted leader in protein distribution with over 60 years of experience serving foodservice operators, government agencies, and global partners. Based in Richmond, California, we specialize in high-quality meat products, custom processing, and dependable service. As part of the Pro Food Solutions family, we are committed to operational excellence, customer focus, and building the future of food through innovation and integrity.

Position Summary

The Logistics Coordinator is responsible for coordinating freight bookings and shipment execution across the Defense Logistics Agency, shipping lines, carriers, vendors/packers, and customers. This role serves as a central point of contact, communicating proactively and effectively across internal departments and external partners to ensure shipments are executed accurately, cost-effectively, and in full, while meeting required timelines and compliance standards.

Key Responsibilities

Freight Planning & Execution

• Coordinate and manage all domestic and international freight bookings to support customer orders and internal supply chain movements.
• Submit and manage booking requests with DLA based on approved load plans from Customer Service.
• Obtain and evaluate a minimum of three carrier quotes per shipment, negotiating competitive rates that balance cost, service, and reliability.

Transportation Visibility & Communication

• Maintain real-time shipment visibility through daily follow-up with carriers, 3PL warehouses, and internal stakeholders.
• Proactively communicate booking status, delays, and shipping updates to ensure alignment across Customer Service, Warehousing, and Leadership teams.
• Provide timely and accurate shipping information to external warehouse partners to support execution and planning.

Documentation & Compliance

• Generate and distribute all required shipping documentation to packers, warehouses, carriers, DLA, and internal departments.
• Process container activity in the Container Management system to produce final, compliant shipping documentation following loading.
• Maintain a minimum of 99% accuracy across all container and shipment documentation, ensuring audit-ready records.

Metrics, Reporting & Cost Control

• Support logistics and supply chain metrics by capturing accurate freight, shipment, and booking data.
• Partner with leadership to provide visibility into freight performance, costs, and service outcomes.

Inventory Support & Operational Readiness

• Coordinate ordering and distribution of shipping supplies to facilities to prevent operational disruptions.
• Support smooth warehouse operations by ensuring transportation and documentation readiness aligns with shipping schedules.

Policy Adherence & Cross-Functional Collaboration

• Strictly adhere to all Richmond Wholesale employment policies, departmental SOPs, and applicable federal and state regulatory requirements.
• Actively collaborate with cross-functional teams to promote efficiency, accountability, and a positive, solutions-oriented work environment in support of the company’s mission.

Minimum Qualifications

Required:

• Education: High School Diploma or GED
• Experience: 1-2 years of experience in logistics and/or freight bookings
• Technical Skills:
• Intermediate in Microsoft Outlook, Word, and Excel

Preferred:

• Education: Associate Degree or higher
• Experience: 2 years of experience in logistics and/or freight bookings

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication & Comprehension

• Communicates clearly and effectively, both verbally and in writing.
• Demonstrates professional writing skills and the ability to correspond articulately.
• Exhibits strong public speaking skills to represent Richmond Wholesale to various stakeholders.

Problem Solving

• Analyzes data and situations to solve routine and complex problems.
• Applies sound judgment and decision-making skills to resolve issues.
• Maintains professionalism and composure under pressure.

Physical & Sensory Abilities

• Able to travel locally and outside the local area as needed.
• Frequently required to sit, stand, and walk, with occasional lifting and bending.
• Capable of hearing and speaking effectively for communication purposes.

WORKING CONDITIONS
The work environment is a climate-controlled office setting, well-lit with a moderate noise level.

Equal Employment Opportunity

Richmond Wholesale Meats, a Pro Food Solutions company, provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, gender, sexual orientation, pregnancy, childbirth or related medical condition, marital status, religion, age, disability, gender identity or expression, genetic information, or service in the military or any other class protected by local, state or federal law