School Finance & Data Specialist

Richmond Middle School is seeking a detail-oriented, analytical, and highly motivated professional to manage our day-to-day school financial operations and student data systems. Working closely with the Principal, Associate Principal, and front office team, you will ensure our school runs smoothly, transparently, and within budget. As a member of the office staff, you will have the opportunity to engage with our middle school students on a daily basis.

This hybrid role is the perfect fit for someone who excels at spreadsheet management, problem-solving, and balancing precise fiscal tracking with essential student information systems. Because you will be the financial and data backbone of RMS, the ability to handle highly sensitive information with total discretion and confidentiality is essential. If you love numbers, thrive on clean data, want your work to directly support a strong educational community, and enjoy collaborating with a supportive, dedicated team, this is the place for you!

Key Responsibilities:

• Financial Management: Oversee daily fiscal operations, including Accounts Payable, purchasing, and student activity accounts.
• Budget Collaboration: Assist administration with annual budget creation, tracking, and monthly reconciliation to ensure alignment with fiscal policies.
• Student Data & Scheduling: Manage and maintain student data systems, assisting with student scheduling, enrollment data, and report generation.
• Team Collaboration: Partner with the front office staff to streamline school operations and assist with community-facing needs as required.

This position is full time year-round. SAU 70 offers a comprehensive benefits package including health, dental and vision insurance, employer paid life insurance, participation in NH Retirement and paid time off. Position starts immediately and is open until filled.

This position is governed by the HSS/NEA-NH Union Agreement. 

This is a school year position with an hourly range of $20.90 to $27.43 depending on education and experience.

Please visit the Information for New Hires page for details about benefits and more. 

POSITION DUTIES AND RESPONSIBILITIES:

Except as specifically noted, the following functions are considered essential to this position:

• The Financial Assistant works directly with the Principal to ensure efficient use of financial resources and provide financial information, guidance and recommendations to both the Administration and staff. The Financial Assistant also coordinates these efforts with the SAU 70 Business Administrator and the Business Office. 

Facilitates Office Operations with the following tasks:

• Confer regularly with Administration, SAU 70 Business Office, and other administrative offices to exchange information and investigate and resolve discrepancies or problems.
• Provide training and assistance to faculty and other staff related to the accounting and financial software and systems ensuring accuracy and compliance. Report software issues to IT and work in conjunction with them to ensure productivity.
• Oversee budget activities on a regular basis. This includes monitoring transactions for accuracy, explaining discrepancies to Administration and the Business Office, providing explanations during audit cycles, and in consultation with the Principal, modifying budgets when necessary to ensure that budgets are not exceeded. This will also include regularly communicating these actions to staff and administration.
• Manage daily financial functions for the center. This includes but is not limited to:
•   Receiving and verifying program revenue
•   Reviewing and verifying payments to outside vendors
•   Transferring funds within school district fund accounts
• Coordinating and carrying out accounts payable and receivable activity for the center.
• Implement accepted accounting principles, practice and procedures in performing or reviewing accounting transactions as directed by the Business Administrator.
• Prepare financial reports, memos, letters involving moderate to complex accounting and financial issues as requested.
• Provide financial management support for the cafeteria and manager.
• Suggest cost-saving measures to school wide operating budget and related methods of improvement in accounting practice.
• In conjunction with the Principal, ensure that the building remains compliant with SAU 70 policies and procedures and other accounting regulations and laws.
• In conjunction with the Principal, annually develop and deliver budget documents and proposals according to SAU 70 budget development schedule and requirements.
• Assist with coordinating school sanctioned activities as assigned by building administration.
• Manage Student Activities account(s) as assigned by building Administration. Ensure appropriate use of account(s); collect deposits and record fund-raising revenues ensuring accuracy of funds and proper accounting of revenues; arrange payments from account(s).
• Assist in maintaining a professional, friendly, positive and respectful work atmosphere with an emphasis on teamwork and provide effective and timely direct service to school and district stakeholders as needed or requested.
• Perform other duties and accepts responsibilities as assigned
• Must comply with all SAU 70 District policy and building / department rules, procedures, practices and objectives.

This general outline illustrates the type of work, which characterizes the Job Classification. It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.

  Evaluation:

• Performance of duty responsibilities will be reviewed annually. 

   TERMS OF EMPLOYMENT:

• Full-Time 

• School Year/ Year Round 260 days per year

•  Non-Exempt

    MINIMUM QUALIFICATIONS:

Education and Experience:

• Associates Degree or equivalent
• Two to Four (2-4) years of clerical / office experience preferred.

Necessary Knowledge, Skills and Abilities:

• Thorough knowledge of modern office procedures, practices and equipment.
• Thorough knowledge of modern office filing systems and procedures.
• Thorough knowledge of modern standard bookkeeping principles, practices and procedures.
• Ability to maintain confidentiality at all times.
• Ability to prepare correspondence according to standard business practices.
• Ability to remain calm in difficult situations.
• Ability to successfully multi-task within role.
• Ability to accurately and expeditiously type correspondence, reports and memoranda.
• Complete financial processing procedures.
• Ability to communicate effectively with others, both orally and in writing.
• Ability to understand and follow oral and/or written policies, procedures and instructions.
• Ability to operate a personal computer using standard or customized software applications appropriate to the assigned tasks.
• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions.
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under regular conditions and under the pressure of time-sensitive deadlines.
• Ability and willingness to quickly learn and utilize new skills and knowledge brought about by rapidly changing information and/or technology.

LICENSURE AND CERTIFICATION REQUIREMENTS:

• None required
  

PHYSICAL ACTIVITY REQUIREMENTS: 

Primary Physical Requirements:

(Not, Rarely, Occasionally, or Frequently Required)

Hand Manipulation:

(Not, Rarely, Occasionally, or Frequently Required)

Other Physical Consideration:

(Not, Rarely, Occasionally, or Frequently Required)

During the Work Day, Employee is Required to:

Cognitive and Sensory Requirement(s):

Work Environment:  Inside: up to 100% 

Outside: up to 20%

Work Surface(s): Office Desk, Office Chair

Carpeted floor, tile floor

Other Training, Skills and Experience Requirements:

Ability to work with staff, students, parents, and the community

Other Considerations and Requirements:

The physical demands of an employee in a Financial Assistant role are minimal.  The employee is occasionally required to do some lifting.  Employee is typically able to sit and stand as needed.

Applicants will be subjected to a criminal background check as required by state law.

Salary : $21 - $27