Administrative Assistant & Data Manager

POSITION:         Administrative Assistant/Data Manager to the District EL Coordinator/Title III Program

REPORTS TO:                      District ELD Dept. Coordinator
TERMS OF EMPLOYMENT:  10-Months

JOB DESCRIPTION:

Essential Duties and Responsibilities:

1. Work cooperatively with colleagues, supervisors, and administrators.
2. Demonstrate ethical behavior.
3. Engage in self-development.
4. Follow district policies and administrative rules and regulations.
5. Maintain appropriate behavior and confidentiality related to performing and accomplishing assigned duties.
6. Adhere to the federal guidelines regarding policies and procedures for the Title III program.
7. Maintain the Title III Program documentation and organize and disseminate this information to the appropriate people.
8. Assist the EL Coordinator in completing reports as may be required. This includes gathering information, typing reports, getting appropriate signatures, and mailing by the deadline.
9. Maintain up-to-date students’ records for the Title III program. This includes working with school data managers, the PowerSchool administrator, and NC DPI Data Manager, and third party provider such as ELLevation.
10. Maintain up-to-date inventory records for the Title III program. This includes working with school bookkeepers and fixed asset coordinators.
11. Prepare Annual Title III Handbook.
12. Assist parents who seek information regarding the Title III Program.

Additional Duties and Responsibilities:

1. Maintain and keep all files current.
2. Assist and type reports as may be required.
3. Gather, file, and disseminate information as may be required.
4. Assist in keeping a true and accurate record of all accounts and budgets as needed.
5. Process purchase requisitions and purchase orders as needed.
6. Greet visitors and staff with a positive attitude and respond to their needs.
7. Receive and place telephone calls and provide telephone support for the Receptionist.
8. Assist in preparing the handbook, program forms, and evaluation of data.
9. Perform other tasks deemed necessary and appropriate by the immediate supervisor and/or the Superintendent.
10. Project overall concern for personal appearance as it relates to job performance.

QUALIFICATIONS:

1. High School diploma or GED.
2. Fully bilingual English / Spanish
3. Experience as a secretary or equivalent work; demonstrated knowledge of office procedures and current technology; typing/keyboarding, general accounting procedures, Excel, and other secretarial skills.
4. Experience with PowerSchool and ELLevation is a plus
5. Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

Equipment/Material Handled:

Must know how to properly operate or be willing to learn to operate all multimedia equipment, including current technology. All information relating to Richmond County Schools Federal programs, guidelines, and regulations.

WORKING ENVIRONMENT:

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. Generally, the job requires sitting, walking, and standing. This job is performed in a generally clean and healthy environment.

*All employees are to adhere to ALL of Richmond County Schools Board of Education Policies. Policies are located here: 

Policy Manual

Employment will require an extensive background check.