What are the responsibilities and job description for the Administrative Assistant position at Richland Homecraft?
About Us
Richland Homecraft is a residential construction company that builds and renovates high-quality homes in the Lake Oconee and greater Greensboro area. We’re a small, close-knit team that works alongside our sister company, Walix Corporation, a commercial general contractor. We’re looking for an organized, dependable Administrative Assistant to keep our office and job files running smoothly.
What You’ll Do
- Act as the first point of contact for homeowners, subcontractors, and vendors by phone, email, and in person
- Keep project files, contracts, change orders, permits, and lien waivers organized and current
- Collect and track subcontractor certificates of insurance (COIs) and W-9s, and follow up on anything expired or missing
- Help with accounts payable: gather vendor invoices, match them to jobs and purchase orders, and route them for approval
- Enter data into our construction accounting software (Jonas Premier). We’ll train you.
- Schedule meetings, inspections, and site visits for project managers and owners
- Order office supplies and manage general office upkeep
- Prepare correspondence, spreadsheets, and simple reports
- Support the team with special projects as needed
What We’re Looking For
- 2 years of administrative or office experience. Construction, real estate, or trades experience is a strong plus.
- Very well organized, with close attention to detail
- Good written and verbal communication skills, and professional with clients
- Comfortable with Microsoft Office or Google Workspace, especially Excel and Outlook
- Able to handle several deadlines at once and follow through without reminders
- Discreet with confidential financial and client information
- High school diploma or equivalent required. Associate’s degree or higher is a plus.
Nice to Have
- Experience with construction accounting or project software (Jonas, JobTread, Buildertrend, etc.)
- Familiarity with AP, invoices, lien waivers, or COI tracking
Benefits
- Health insurance
- Paid time off and paid holidays
- Room to grow with an expanding company
How to Apply
Apply through Indeed with your resume. Qualified candidates will be contacted for a phone screen.
Richland Homecraft LLC is an equal opportunity employer.
Pay: $48,000.00 - $55,000.00 per year
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
Salary : $48,000 - $55,000