Office Administrator/Bookkeeper

The Office Administrator/Bookkeeper responsibilities revolve around overseeing the company’s basic financing tasks, ensuring accurate reporting, and main financial processes. Bilingual (English, Spanish) Required.

Here’s an overview of the key functions and responsibilities:

Key Responsibilities:

• Financial Reporting:
• Prepare and manage financial statements (balance sheets, income statements, cash flow reports).
• Ensure timely, accurate, and compliant reporting to stakeholders, including senior management, external auditors, and regulatory bodies.
• Provide financial analysis to guide business decisions, highlighting trends and performance metrics.
• Budgeting & Forecasting:
• Develop, implement, and monitor annual budgets.
• Work closely with department heads (e.g., production, operations, sales) to ensure financial forecasts are accurate and aligned with strategic goals.
• Analyze variances between actual and forecasted financial performance.
• Internal Controls & Compliance:
• Design, implement, and enforce internal controls to safeguard company assets and ensure compliance with financial regulations (such as GAAP or IFRS).
• Lead audits and liaise with external auditors to ensure compliance with financial standards and tax regulations.
• Oversee tax filings, ensuring the company meets its legal obligations.
• Cash Flow Management:
• Monitor and manage cash flow to ensure adequate liquidity for daily operations.
• Oversee accounts payable and receivable to optimize cash flow.
• Coordinate with the finance team on working capital management, including inventory control, procurement, and payment schedules.
• Cost Accounting & Job Costing:
• Oversee cost accounting functions specific to steel fabrication processes, ensuring accurate job costing.
• Track material, labor, and overhead costs to calculate the profitability of projects.
• Work closely with the production team to analyze manufacturing costs and identify areas for efficiency improvement.
• Financial Analysis & Strategic Planning:
• Provide analysis on key performance indicators (KPIs) such as profit margins, return on investment (ROI), and production costs.
• Support senior management with long-term strategic planning through financial forecasting and risk analysis.
• Identify opportunities for cost reduction, process improvements, and operational efficiency.
• Team Leadership & Training:
• Supervise the finance and accounting team, providing guidance and mentorship.
• Ensure ongoing training for staff to keep up with accounting standards and software.
• Foster cross-department collaboration, especially with production and operations teams, to align financial and operational goals.

Skills & Qualifications:

• Education: Typically, a bachelor's degree in accounting, finance, or a related field is required. A CPA (Certified Public Accountant) or CMA (Certified Management Accountant) is often preferred.
• Experience: 2-3 years of experience in accounting or finance,Experience in steel fabrication or heavy manufacturing industries is highly valued.
• Software Skills: Proficiency in accounting software (e.g., SAP, QuickBooks, or specialized ERP systems) and advanced Excel skills for data analysis.
• Attention to Detail: Given the complex nature of job costing in fabrication, the Controller must have a strong attention to detail to ensure accuracy.
• Communication Skills: Must be able to effectively communicate complex financial data to non-financial managers and senior executives.

Challenges:

• Cost Fluctuations: Steel and raw material costs can be volatile, and managing profitability in such an environment requires keen financial oversight.
• Complex Job Costing: Fabrication projects often involve detailed, multi-step processes with various material, labor, and overhead costs that need to be tracked accurately to ensure proper pricing and profitability.

Job Type: Full-time

Pay: $40,000.00 - $42,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Ability to Commute:

• Dunn, NC 28334 (Required)

Ability to Relocate:

• Dunn, NC 28334: Relocate before starting work (Required)

Work Location: In person

Salary : $40,000 - $42,000