Project Coordinator

Position Overview:

We are seeking a detail-oriented and highly organized Project Coordinator to join our team. The Project Coordinator plays a vital role in supporting project operations by managing subcontractor and owner billing, overseeing accounts receivable, coordinating subcontracts and change orders, and assisting with project budgets and forecasting. This position requires strong communication skills, excellent financial and organizational abilities, and the capacity to coordinate multiple tasks in a fast-paced construction environment.

Key ResponsibilitiesBilling & Financial Management

· Prepare, process, and track all owner and subcontractor billings within Procore and Sage 100.

· Collaborate directly with Construction Managers, Owners, and Lenders to resolve billing inquiries and ensure all required documentation is submitted accurately and on time.

· Facilitate the timely release of project funding by providing prompt support and delivering necessary paperwork in accordance with lender and ownership requirements.

· Assist Accounts Payable in resolving issues or delays related to lien release collection, including proactive follow-up with vendors who may be unresponsive or non-compliant.

· Assist Project Managers with budget tracking, cost forecasting, and financial reporting.

Contract Administration

· Ensure compliance with owner contract requirements by thoroughly understanding contract terms and overseeing billing, change orders, and documentation to align with contractual obligations

· Track, manage, and maintain all subcontract agreements, purchase orders, and change orders.

· Ensure all contractual documents are executed, distributed, and filed appropriately.

Insurance & Compliance

· Collect, review, and maintain subcontractor insurance certificates.

· Manage Owner Controlled Insurance Programs (OCIPs) and ensure compliance throughout project duration.

Project Coordination

· Oversee all project start-up and close-out documentation, processes, and requirements.

· Assist in purchasing and procurement for projects, ensuring materials and services are delivered on time and within budget.

· Support project teams with administrative and coordination tasks as needed.

General Support

· Act as a liaison between project managers, subcontractors, and clients regarding billing, insurance, and contract matters.

· Maintain accurate and organized project records.

· Perform other project coordination–related tasks as assigned.

Qualifications

· years of experience in a project coordination, project accounting, or related role in construction preferred.

· Strong knowledge of construction billing processes (AIA formats, lien waivers, etc.).

· Familiarity with subcontract administration, insurance requirements, and OCIPs.

· Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and construction/project management software such as Procore.

· Excellent organizational skills with keen attention to detail.

· Strong written and verbal communication skills.

· Ability to manage multiple priorities in a deadline-driven environment.

Salary : $65,000 - $85,000