What are the responsibilities and job description for the Staff Assistant, Corporate and Foundation Relations position at Rice University?
Job Description
Special Instructions to Applicants:
All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
About Rice
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.
Position Summary
The Office of Corporate and Foundation Relations (OCFR) in the Development and Alumni Relations Division manages all corporate and foundation partnerships on behalf of Rice University, directing strategy for stewarding and expanding existing partnerships while identifying and pursuing new opportunities. The Staff Assistant works with the department coordinators to provide overall administrative support for the team.
The ideal candidate is a detail-oriented self-starter, who is tech savvy, comfortable talking to people, and able to function independently in a fast-paced work environment.
Workplace Requirements
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. P er Rice policy 440 , work arrangements may be subject to change.
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.
Special Instructions to Applicants:
All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
About Rice
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.
Position Summary
The Office of Corporate and Foundation Relations (OCFR) in the Development and Alumni Relations Division manages all corporate and foundation partnerships on behalf of Rice University, directing strategy for stewarding and expanding existing partnerships while identifying and pursuing new opportunities. The Staff Assistant works with the department coordinators to provide overall administrative support for the team.
The ideal candidate is a detail-oriented self-starter, who is tech savvy, comfortable talking to people, and able to function independently in a fast-paced work environment.
Workplace Requirements
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. P er Rice policy 440 , work arrangements may be subject to change.
- Non-Exempt (hourly) positions under FLSA are eligible for overtime.
- High school diploma or equivalent
- One year of office experience supporting multiple team members with a variety of administrative tasks
- In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
- Basic computer skills and demonstrated experience with office software and email applications
- Proficiency in Microsoft Office Suite
- Ability to follow through and complete assigned tasks
- Good organizational skills and attention to detail
- Good verbal and written communication skills
- Good customer service and interpersonal skills
- Bachelor’s degree
- Experience working at an institution of higher education
- Experience in a PC Windows environment
- Manages calendars for internal and external meetings
- Greets visitors and routes them to appropriate individuals, answers phones, and serves as a resource on procedures and general inquiries
- Distributes routine communications such as memos, notices, emails, and letters
- Assists with data entry as well as management and maintenance of electronic documents
- Collects data and produces periodic reports, and spreadsheets
- Makes copies, and monitors and orders office supplies
- Tracks facility and office equipment, such as keys, vehicles, and projectors, via logs, and schedules repairs as needed
- Reviews invoices for accuracy, and initiates purchase requisitions
- Arranges meetings and assists with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials
- Makes travel arrangements and monitors expense reporting
- Creates and maintains files and filing systems
- May provide guidance to temporary and student employees on routine matters
- Performs other duties as assigned
- Monitors office procedures and workflow and makes suggestions for improvements
- Open office environment
- Frequent contact with division/university staff and occasional contact with corporate and foundation partners
- Many hours in front of a computer
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.
