MAINTENANCE A/P ASSISTANT

Responsible for performing a variety of general administrative and data entry duties and developing improvements within the Maintenance department.

ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

1.      Receives invoices and transposes them to the Cetaris maintenance system.

2.      Research purchase orders, repair orders and repair history.

3.      Ensure invoices have been approved by appropriate manager prior to closing out.

4.      Work closely with Maintenance Department Customer Service Representatives and Maintenance Warranty Representatives, as well as Accounting, to ensure invoices are entered and paid on a timely basis.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

1.      Two years’ experience in a front office position.

2.      Customer service telephone experience. Comfortable with making calls to vendors and in-house maintenance departments to gain information regarding repairs made.

3.      Proficient in Microsoft Office Suite.  Strong Excel background is a must.

4.      Knowledge of Cetaris Web Fleet Asisstant is a plus.

5.      Ability to maintain a high level of accuracy and completion in preparing and entering information.

6.      Attention to detail and possess a high level of accuracy.

7.      Must possess ability to be self-starter and ability to learn new systems.

8.      Comfortable working in a fast pace environment and ability to stay calm under pressure.

9.      Strong interpersonal skills to develop and maintain positive relationships with dispatch team and auto haulers.

10.  Possess effective verbal and listening skills.

11.  Work may require more than 40 hours per week.