Operations & Programs Administrative Assistant

Founded and family-owned since 1896, Rhoads Industries is a total solution provider of industrial fabrication, mechanical/maintenance and maritime services. In addition to our field service and project skilled labor, Rhoads has expansive shipyard facilities and over 300,000 square feet of heavy manufacturing space located in The Navy Yard in Philadelphia. Rhoads' capabilities enable our customers to achieve superior results by deploying our diverse, highly skilled workforce and fabrication capabilities across commercial, government and maritime projects, all backed by state-of-the-art resources and a 100 year legacy of leadership.

As a member of the Rhoads team, you'll join a quickly growing team of energetic, skilled tradespeople and professionals who are committed to delivering exceptional products and services to our customers across every market we serve. We are building on our success across more than a century by continuing to grow an innovative company dedicated to building exciting careers. Come join our journey, and experience what it means to be Done Right with Rhoads.

We are currently looking for an Operations & Programs Administrative Assistant to join our dynamic, fast-paced, and growing team. The Administrative Assistant will be responsible for provides essential administrative and organizational support to the Operations and Programs teams at Rhoads Industries. This role ensures smooth day-to-day operations by managing scheduling, reservations, documentation, reporting, and general administrative tasks. The ideal candidate will be detail-oriented, proactive, and able to support multiple priorities in a fast-paced environment.

What You Will Be Doing

• Provide administrative support to the Operations and Programs Teams, including scheduling meetings, reserving conference rooms, and coordinating travel or accommodations as needed.
• Prepare, format, and distribute reports, presentations, and organizational charts.
• Support document management, including copying, scanning, filing, and maintaining accurate records.
• Assist with the preparation of operational metrics, dashboards, and recurring reports.
• Track and manage operational requests, ensuring timely follow-up and completion.
• Coordinate communication across Operations and other departments as needed.
• Support special projects and initiatives to improve efficiency and workflow within the Operations function.
• Perform general administrative duties such as ordering supplies, maintaining shared calendars, and assisting with correspondence.
• Additional duties as assigned.
  
  

Your Background

• High School diploma or GED required.
• Associate's degree in Business Administration, Office Management, or related field preferred.
• 2 years of administrative, office, or operations support experience, preferably in a manufacturing or industrial environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Visio or Org Chart software a plus.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Strong written and verbal communication skills.
• Detail-oriented, resourceful, and able to work both independently and collaboratively.
• High level of professionalism and discretion in handling sensitive information.
  
  

The Work Environment at Rhoads

• The performance of this position involves exposure to construction or industrial areas where the use of personal protective equipment such as safety glasses, hard hats and hearing protection is required.
  
  

What Rhoads Can Offer You

At Rhoads Industries, our team is the foundation of our success. Along with a competitive salary, we offer a variety of additional benefits designed to support your well-being and promote a healthy work-life balance for you and your family.

Benefits include

• Competitive health insurance packages
• 401k matching
• PTO
  
  

Our Location

We are based out of The Navy Yard in Philadelphia, a reimagined industrial locale with more than 150 companies, 15,000 people, 20 acres of parks, dining options, public art, and events throughout the year. Recognized as a leading model for repurposing military and industrial assets for a diversified modern economy, The Navy Yard has been dubbed "the coolest shipyard in America."

For more information about Rhoads Industries and our opportunities please visit RhoadsInc.com and follow us on LinkedIn.

Rhoads Industries, Inc. is an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, and disability.