Bilingual Office Coordinator

RHM Staffing Solutions

For years RHM Staffing Solutions has been providing the highest quality technical professionals to a wide range of industries and clients. RHM Staffing Solutions is a leading provider of technical, professional and engineering recruiting and staffing services. RHM Staffing Solutions has a long history of customized recruiting and placement solutions that continually place the best candidates at all levels of skill and expertise.

JOIN THE RHM TEAM!

The Office Coordinator is the first point of contact in the reception space and responsible for welcoming and greeting any visitors, coordinating all front-desk activities, managing the full-cycle pre-employment onboarding process for contract employees, and providing administrative support to sales and management.

Duties/Responsibilities

• Act as the main point of contact in the reception area.
• Welcome and greet visitors, candidates, and applicants.
• Answer mainline phone calls, deliver messages, handle incoming and outgoing mail.
• Order and maintain reception area and office and kitchen supplies and maintain supplies.
• Manage timecard audit and collection, including contract employee time off requests.
• Resolve contract employee payroll and invoicing issues (e.g. adjustments, lost checks, invoice inaccuracies, etc.).
• Guide contract employees through benefits enrollment, payroll entry, time-off requests, and client specific working guidelines.
• Assist sales and recruitment teams in communicating pre-employment requirements to contract employees.
• Assist and support contract employees, sales and recruitment teams, Customer Support Associates, and other employees with general questions and office needs.
• Conduct full-cycle onboarding for contract employees, including new hire paperwork, scheduling pre-employment screening, and completing Form I-9 and e-Verify.
• Conduct timely audits of pre-employment paperwork, I-9 compliance, and other state and federal compliance.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Experience with employee relations, human resources, payroll, and/or customer service.
• Excellent communication, organizational, time, and people management skills.
• Able to handle sensitive and confidential information.
• Experience using a CRM system and HRIS, Salesforce a plus.
• Proficiency in Microsoft Office.
• Ability to multitask, prioritize, work independently, and problem solve.

Qualifications Include:

• Associates Degree is a must / Bachelor’s Degree is a plus
• 1 year of administrative/data entry/office experience
• 1 year of customer service experience of some sort
• Payroll experience is a plus
• Bilingual (Spanish)

Compensation & Benefits:

We offer a competitive hourly pay along with an exceptional benefits package including comprehensive medical/dental/vision plan, a 401(k) savings plan, and vacation pay. We strive on making our people the best, because our people make the difference.

RHM Staffing Solutions does not discriminate in employment on the basis of to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment.