What are the responsibilities and job description for the Payroll position at RGS Products Inc.?
Position Summary
Payroll is responsible for ensuring accurate, timely, and compliant payroll processing across the organization.This role monitors attendance and time‑off balances, handles employee benefits administration, and supportssafety and regulatory compliance. The ideal candidate is detail‑oriented, organized, and experienced with payrollsystems—especially QuickBooks Desktop Payroll.
Benefits
- Health Insurance
- Dental
- Vision
- Paid Life Insurance & Long-Term Disability
- Short Term Disability
- PTO
- 401K
- 401K Matching
Requirements
- Experience with QuickBooks Desktop Payroll required
- Pay scale is dependent on experence.
- Pay may be adjusted based on the amount of QuickBooks Desktop experience
- Familiarity with Paycor Payroll (preferred)
- Strong attention to detail and confidentiality
- Ability to meet deadlines and work independently
- Understanding of payroll laws, tax reporting, and compliance standards
- Ability to maintain confidentiality and handle sensitive information
- Strong communication and organizational skills
Key Responsibilities
- Payroll Processing
- Prepare, review, and process payroll through
- QuickBooks Desktop Payroll and Paycor Payroll
- Verify employee hours, overtime, PTO, sick leave, and holiday pay.
- Review payroll previews for accuracy before submission
- Process off‑cycle payrolls, adjustments, bonuses, and corrections as needed.
- Maintain payroll documentation, records, and audit trails
- Prepare and distribute payroll reports
- Update pay rates, tax withholdings, direct deposit information, and deductions.
- QuickBooks Recording & Reconciliation
- Record payroll entries in QuickBooks through imports or manual journal entries.
- Allocate labor costs to jobs, classes, or departments as required.
- Reconcile payroll expense and liability accounts each pay period
- Ensure proper mapping of payroll items to general ledger accounts.
Time & Attendance
- Track employee attendance and verify hours worked
- Monitor and record time‑off requests and balances
- Ensure timekeeping data is complete and compliant before payroll submission
- Resolve discrepancies with supervisors or department managers.
Compliance & Reporting
- Monitor payroll tax withholdings and ensure accuracy.
- Confirm that the payroll provider files all required tax returns and payments.
- Conduct internal payroll audits to verify accuracy and identify discrepancies
- Maintain payroll tax documentation and respond to agency notices.
- Ensure accurate job‑costing and labor allocation when applicable.
- Assist with year‑end processing, including W‑2s and 1099s.
- Assist with audits, including workers' compensation, financial audits, and compliance reviews
General Administrative Support
- Maintain organized payroll files
- Perform other duties as assigned
- Support safety compliance initiatives and documentation
- Handle employee benefits administration
- Track and update benefit deductions
- Reconcile benefit invoices to payroll deductions