Administrative Coordinator

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY). The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. We are pleased that you are interested in exploring opportunities to join RFCUNY. Primary Location: LEHMAN COLLEGE Bargaining Unit: No Bronx Food Humanities Program (Lehman College, Hostos Community College, Bronx Community College, and the New York Botanical Garden) Position Overview: The Bronx Food Humanities Program — a three-year, multi-campus initiative supported by the Mellon Foundation — seeks a highly organized, proactive, and collaborative Part-Time Administrative Coordinator. This role supports a dynamic partnership among Lehman College, Bronx Community College, Hostos Community College, and the New York Botanical Garden (NYBG). The coordinator will play a central role in ensuring smooth communication, program logistics, student engagement, and administrative operations across all participating institutions. This position reports to the Principal Investigator at Lehman College and works closely with faculty leads, NYBG staff, internship supervisors, and students. Key Responsibilities: Program Coordination Serve as the primary administrative liaison among the three CUNY campuses and NYBG. Coordinate program activities, including course scheduling, faculty workshops, public events, and community-facing programming. Maintain program calendars, timelines, and documentation to ensure smooth execution of all initiatives. Student Engagement & Support Assist with student recruitment, outreach, and onboarding for program activities, courses, and internships. Track student participation, progress toward program requirements, and completion of badges and certificates. Support the planning and implementation of the summer transfer student research and cohort-building experience. Event & Workshop Management Organize logistics for public lectures, symposia, networking events, and open classroom sessions. Coordinate space reservations, speaker communication, event promotion, and day-of support. Collaborate with NYBG operations staff for events held at the Garden. Internship Coordination Work with the Lehman Arts & Humanities Experiential Learning Program to identify and place students in paid internships. Support communication between students, internship hosts, and faculty coordinators. Assist with scheduling, documentation, and ensuring alignment between internship experiences and program goals. Serve as the hands-on coordinator and supervisor of summer student interns during June and July 2026, 2027, and 2028. Administrative & Financial Support Process student stipends, internship payments, and other program-related disbursements. Maintain accurate records of expenditures, participation numbers, and program metrics. Support annual program evaluation by gathering data, distributing surveys, and assisting with reporting. Qualifications: Required Strong organizational, communication, and project management skills. Experience coordinating programs, events, or multi-stakeholder initiatives. Ability to work independently while collaborating effectively with faculty, staff, and students. Comfort working with spreadsheets, tracking systems, and digital communication tools. Commitment to equity, inclusion, and community-engaged learning. Preferred Experience in higher education, nonprofit administration, or community-based programming. Familiarity with CUNY systems and/or Bronx-based community organizations. Interest in the humanities, food studies, or community-engaged research. Work Schedule & Compensation: 19 hours per week for 45 weeks per year. Hybrid work model with required on-site presence at Lehman College and occasional work at Hostos, BCC, and NYBG. Compensation is $37 per hour. What This Role Offers: A chance to help build a groundbreaking, humanities-centered program that supports Bronx students’ academic and professional mobility. Opportunities to collaborate with faculty, community leaders, and cultural institutions. Meaningful involvement in a program that uplifts local food cultures, community knowledge, and student success. Pay Range: Minimum - Maximum: $37.00/hour RFCUNY Benefits RFCUNY Employee Benefits and Accruals Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law. The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.